At a Glance
- Tasks: Manage exciting design projects and ensure seamless delivery for top brands.
- Company: B Corp-certified creative studio in London with a vibrant team.
- Benefits: Flexible working hours, competitive day rate, and a dynamic work environment.
- Other info: Hybrid model with opportunities for professional growth and creativity.
- Why this job: Join a diverse team and make a real impact in the design world.
- Qualifications: 5+ years in project management with strong client-facing experience.
StudioXAG creates bold spaces that tell big stories. We are a B Corp-certified creative studio in London that believes in business as a force for good. We create exciting experiences for some of the world’s best-known brands, telling stories that touch every corner of the globe. Luckily for us, we have a diverse team of conceptual thinkers, creative dreamers and inquisitive makers that help this happen. They’re our core. They make us tick, inspire us, push us to be better.
The Role: Studio XAG is looking for a Freelance Senior Project Manager to manage projects across the design team from our London headquarters, ensuring the seamless delivery of design projects whilst delivering a high level of customer service to all of our clients. Reporting into our Lead Project Manager you’ll be joining a large-sized design team of 15 in a vibrant, exciting, and creative environment. You will have the opportunity to work with great brands on exciting projects; windows, permanent retail spaces, digital experiences and pop ups; driving planning and organisation across the design studio.
We’re looking for a confident, highly organised Freelance Senior Project Manager who has a hunger for facilitating the creation of inspiring industry-leading work. You should have strong project and client management experience within our industry, implementing and streamlining processes across teams to drive consistency and a high level of organisation.
Ideal Experience:
- 5+ years experience in a similar role, Project Managing design for windows, permanent retail spaces, digital experiences and pop ups
- Seasoned industry player with varied client-facing experience
- Excellent understanding of the world of retail and brand experience and the design and production process
- Strong IT skills – in particular Google Workspace (Sheets, Slides & Docs), Mondays.com (or other similar PM tools), HubSpot (or other similar Sales & Marketing tools), Synergist (or other similar quoting & scheduling software)
- Experienced and highly competent in financial management of projects. Set up, tracking and billing
- Organisational master who is efficient and takes pride in their attention to detail
- Excellent communication skills
- A strong background in client servicing
- Great problem solving skills
- Leadership qualities and a hunger to deliver the best results
Skills & Responsibilities:
- Project Planning: for multiple projects of varying size, you will develop comprehensive project plans, including scope, objectives, timelines, budgets and resource allocation, in collaboration with design team leadership and our clients
- Resource Management: support the Traffic Manager & Lead Project Manager by maintaining up-to-date project information, flagging availability changes, and assisting in the resolution of resource challenges
- Client Communication: maintain regular and transparent communication with clients, keeping them informed about project progress, changes, and addressing any concerns or feedback in a professional and proactive manner. Ensuring both the client and the design team have what they need in regards to information & files in good time to deliver the projects. Booking, organising, facilitating and leading on client calls and meetings when required
- Internal communication: within the design team and across the business ensuring the clients needs are met and the project is delivered to our standards. Ensuring clean and accurate handover of projects between departments and stakeholders
- Budget Management: manage project budgets, tracking expenses, and ensuring that projects are delivered within the allocated budget. Build & provide cost estimates and client-facing quotes. Provide financial status and forecasts to clients and internally as necessary. Ensure all design projects are delivered on time and within budget managing the scope and timelines throughout and bringing key stakeholders together to solve timing and budgeting issues
- Timeline Management: create and manage multiple project schedules, ensuring deadlines are met and critical milestones are achieved. Identify potential roadblocks and implement solutions to keep projects on track
- Risk Assessment and Mitigation: identify project risks and develop strategies to mitigate these risks. Ensure that contingency plans are in place to handle unforeseen issues
- Documentation: maintain comprehensive project documentation, including project reports, status updates, and client correspondence
- Client Servicing: deliver exceptional client experiences through strong project management, ensuring seamless onboarding and ongoing satisfaction. Proactively manage client relationships by regularly gathering feedback through satisfaction surveys and promptly escalating and resolving any client issues or concerns.
Location: We currently work a hybrid model; 3 days a week from our East London studio in E10 and 2 flexible days. Our normal working hours are 9am - 6pm but flexible working hours and days are available.
Day rate: £300-£400 per day, please state your day rate upon application.
Inclusion & Diversity: StudioXAG is committed to a policy of equal opportunities, we strongly believe diversity helps us create better design. We embrace diversity in all areas of activity and encourage applications from people with disabilities and people of all ethnicities.
Freelance Design Studio Senior Project Manager employer: Studioxag
At StudioXAG, we pride ourselves on being a B Corp-certified creative studio that champions diversity and innovation in the heart of London. Our vibrant work culture fosters collaboration and creativity, providing ample opportunities for professional growth while working on exciting projects with renowned brands. With a flexible hybrid working model and a commitment to equal opportunities, we ensure our team thrives in an inspiring environment where their contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Freelance Design Studio Senior Project Manager
✨Tip Number 1
Network like a pro! Get out there and connect with people in the design industry. Attend events, join online forums, or even hit up social media platforms like LinkedIn. The more people you know, the better your chances of landing that dream role at StudioXAG.
✨Tip Number 2
Show off your project management skills! When you get the chance to chat with potential employers, be ready to share specific examples of how you've successfully managed projects in the past. Highlight your organisational prowess and client communication skills – they’re key for a Senior Project Manager.
✨Tip Number 3
Don’t forget to research StudioXAG! Familiarise yourself with their projects and values. When you apply through our website, mention what excites you about working with us and how you can contribute to our mission of creating bold spaces that tell big stories.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great opportunity to reiterate why you’d be a perfect fit for the Senior Project Manager position.
We think you need these skills to ace Freelance Design Studio Senior Project Manager
Some tips for your application 🫡
Show Your Project Management Skills:When you’re writing your application, make sure to highlight your project management experience. We want to see how you've successfully managed design projects in the past, especially in retail and brand experiences. Use specific examples to showcase your skills!
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to reflect the role of Senior Project Manager at StudioXAG. Mention our values and how your experience aligns with our mission of creating bold spaces that tell big stories.
Be Clear and Concise:We appreciate clarity! Make sure your application is well-structured and easy to read. Use bullet points where necessary and keep your language straightforward. This will help us quickly see your qualifications and fit for the role.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important details. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Studioxag
✨Know Your Projects Inside Out
Before the interview, make sure you’re familiar with your past projects, especially those related to retail spaces and digital experiences. Be ready to discuss specific challenges you faced and how you overcame them, as this will showcase your problem-solving skills and project management expertise.
✨Showcase Your Communication Skills
Since client communication is key for this role, prepare examples that highlight your ability to maintain transparency and manage client expectations. Think of times when you successfully navigated difficult conversations or provided exceptional service, as these stories will resonate well with the interviewers.
✨Demonstrate Your Organisational Mastery
Bring along a sample project plan or timeline you’ve created in the past. This will not only illustrate your organisational skills but also give the interviewers a tangible example of how you manage multiple projects and keep everything on track.
✨Be Ready to Discuss Financial Management
As budget management is crucial for this position, be prepared to talk about your experience with tracking expenses and managing project budgets. Share specific instances where you successfully delivered projects within budget, as this will highlight your financial acumen and attention to detail.
