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For Companies At a Glance
- Tasks: Support our founders with diary management, client coordination, and creative admin tasks.
- Company: Join a B Corp-certified creative studio in London that values storytelling and inclusivity.
- Benefits: Enjoy a competitive salary, bonus scheme, flexible working, and generous holiday allowance.
- Why this job: Be part of a dynamic team making a positive impact through creativity and innovation.
- Qualifications: 5-8 years EA/PA experience, excellent communication skills, and strong organisational abilities.
- Other info: Work in a vibrant environment with opportunities for personal and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
StudioXAG creates bold spaces that tell big stories. We are a B Corp-certified creative studio in London that believes in business as a force for good. We create exciting experiences for some of the world’s best-known brands, telling stories that touch every corner of the globe. Luckily for us, we have a diverse team of conceptual thinkers, creative dreamers and inquisitive makers that help this happen.
The Role: StudioXAG is looking for a confident, proactive and highly organised Executive Assistant / Personal Assistant to provide dedicated support to Gemma (Co-Founder), balancing classic EA responsibilities such as diary management, prioritisation and client meeting coordination, with wider PA support across personal and professional admin. You’ll help our senior team stay focused, prepared, and connected; ensuring their time and attention are spent where it matters most.
Who exactly are we looking for? We’re looking for an experienced EA/PA who thrives in a fast-moving creative environment and has previously supported founders or senior leaders in small but ambitious businesses. You’ll be calm under pressure, excellent at prioritising, and comfortable with a mix of strategic support and hands-on organisation.
Ideal Experience:
- 5–8 years’ experience in an EA or PA role, ideally supporting founders or directors in a small to mid-sized creative business
- Strong background in diary and inbox management, including prioritisation and gatekeeping
- Excellent communication and writing skills; confident drafting emails and client correspondence
- Highly organised and detail-oriented, with strong time management and follow-up discipline
- Experienced with Google Workspace and LinkedIn; confident handling online posting and scheduling
- Discreet, proactive and solutions-focused
- Comfortable handling both professional and occasional personal support tasks
- Experience arranging complex travel and logistics (UK and international)
- Skills to prepare agendas and capture key actions
- Proactively manage inboxes; flagging, drafting and responding to important messages
- Support preparation for client meetings and presentations
- Take accurate notes and ensure follow-up actions are completed
- Liaise with internal teams to ensure senior leaders have the right information and resources at the right time
Administrative 3 days a week from our East London studio in E10 and 2 flexible days. Our normal working hours are 9am - 6pm but flexible working hours and days are available.
Some of our Benefits:
- Annual Salary of £45,000-£55,000 depending on experience
- Gross profit-related annual bonus scheme
- Workplace pension
- 22 days holiday + 3 days off for Xmas Closure + a day off for your birthday + bank holidays
- 0.5 paid days off per month to get inspired
- International research budgets and trips
- All-you-can-eat YCN creative professional learning membership
- Spill mental health support
- Flexible and remote working available
Belonging and Inclusivity at StudioXAG: StudioXAG is a business that strives for equality for all its people. Known for our storytelling, our different perspectives make us more creative than ever. No matter who you are, you are welcome at StudioXAG.
Executive Assistant to Founders employer: Studioxag
Contact Detail:
Studioxag Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Founders
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn and let them know you're on the hunt for an Executive Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching StudioXAG and its projects. Show us that you understand our mission and values, and be ready to discuss how your skills can help us create bold spaces and tell big stories.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be confident in drafting emails and liaising with clients. Consider doing mock interviews or writing practice emails to sharpen your skills.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you're genuinely interested in being part of our creative team at StudioXAG.
We think you need these skills to ace Executive Assistant to Founders
Some tips for your application 🫡
Show Your Personality: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of creativity and flair into your writing. Remember, we’re a creative studio, and we love bold stories!
Tailor Your Application: Make sure to tailor your application specifically for the Executive Assistant role at StudioXAG. Highlight your experience supporting founders or senior leaders, and showcase how your skills align with our fast-paced, creative environment. We want to know why you’re the perfect fit!
Be Clear and Concise: While we love creativity, clarity is key! Keep your application clear and concise, especially when detailing your experience with diary management and communication skills. We appreciate straightforwardness, so make it easy for us to see your qualifications.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudioXAG. We can’t wait to hear from you!
How to prepare for a job interview at Studioxag
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, client meeting coordination, and the specific needs of a creative studio like StudioXAG. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational abilities. Discuss how you've managed complex schedules, prioritised tasks, and ensured smooth operations for senior leaders. Being able to articulate these experiences will prove you're the proactive and highly organised candidate they're looking for.
✨Communicate Confidently
Since excellent communication is key for this role, practice articulating your thoughts clearly and confidently. Be ready to discuss how you've handled client correspondence and drafted important emails in previous positions. This will showcase your writing skills and ability to represent the founders effectively.
✨Embrace the Creative Environment
StudioXAG thrives in a fast-moving creative environment, so be prepared to discuss how you adapt to change and support creative processes. Share examples of how you've contributed to a positive team dynamic and helped foster creativity in your previous roles. This will show that you can fit right into their diverse team.
