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For Companies At a Glance
- Tasks: Support our founders with diary management, meeting coordination, and personal admin tasks.
- Company: Join a B Corp-certified creative studio in London that values storytelling and inclusivity.
- Benefits: Enjoy a competitive salary, flexible working, and generous holiday allowance.
- Why this job: Be at the heart of a dynamic team, making a real impact in a creative environment.
- Qualifications: 5-8 years EA/PA experience, excellent communication skills, and strong organisational abilities.
- Other info: Hybrid working model with opportunities for international research trips and professional development.
The predicted salary is between 39000 - 52000 £ per year.
StudioXAG creates bold spaces that tell big stories. We are a B Corp-certified creative studio in London that believes in business as a force for good. We create exciting experiences for some of the world’s best-known brands, telling stories that touch every corner of the globe. Luckily for us, we have a diverse team of conceptual thinkers, creative dreamers and inquisitive makers that help this happen.
The Role
StudioXAG is looking for a confident, proactive and highly organised Executive Assistant / Personal Assistant to provide dedicated support to Gemma (Co-Founder & Creative Director), Xavier (Co-Founder & Managing Director) and Lucy (Senior Director of Creative Operations). This is a pivotal, full-time role at the heart of the business; balancing classic EA responsibilities such as diary management, prioritisation and client meeting coordination, with wider PA support across personal and professional admin. You’ll help our senior team stay focused, prepared, and connected; ensuring their time and attention are spent where it matters most.
Who exactly are we looking for?
We’re looking for an experienced EA/PA who thrives in a fast-moving creative environment and has previously supported founders or senior leaders in small but ambitious businesses. You’ll be calm under pressure, excellent at prioritising, and comfortable with a mix of strategic support and hands-on organisation.
Requirements
- 5-8 years’ experience in an EA or PA role, ideally supporting founders or directors in a small to mid-sized creative business
- Strong background in diary and inbox management, including prioritisation and gatekeeping
- Excellent communication and writing skills; confident drafting emails and client correspondence
- Highly organised and detail-oriented, with strong time management and follow-up discipline
- Experienced with Google Workspace and LinkedIn; confident handling online posting and scheduling
- Discreet, proactive and solutions-focused
- Comfortable handling both professional and occasional personal support tasks
- Experience arranging complex travel and logistics (UK and international)
Skills & Responsibilities
- Executive Support
- Manage and prioritise complex diaries for Gemma, Xavier and Lucy (Founders & Senior Director)
- Coordinate internal and external meetings; prepare agendas and capture key actions
- Proactively manage inboxes; flagging, drafting and responding to important messages
- Support preparation for client meetings and presentations
- Take accurate notes and ensure follow-up actions are completed
- Liaise with internal teams to ensure senior leaders have the right information and resources at the right time
- Handle travel bookings, accommodation and itineraries for work and occasional personal trips
- Manage expenses and track receipts for senior leaders
- Provide light administrative support (document filing, scheduling, correspondence)
- Support Gemma and Xavier with content scheduling, including managing LinkedIn posts and responses
- Support ad-hoc personal admin for Gemma and Xavier, such as travel, home logistics, and occasional family or property arrangements
- Oversee the day-to-day management of our holiday let, including handling guest enquiries, maintaining our property listing, and (potentially) managing the property’s Instagram presence
- Handle confidential information with absolute discretion
Benefits
We currently work a hybrid model; 3 days a week from our East London studio in E10 and 2 flexible days. Our normal working hours are 9am - 6pm but flexible working hours and days are available. Some of our Benefits:
- Annual Salary of £45,000-£55,000 depending on experience
- Gross profit-related annual bonus scheme
- Workplace pension
- 22 days holiday + 3 days off for Xmas Closure + a day off for your birthday + bank holidays
- 0.5 paid days off per month to get inspired
- International research budgets and trips
- All-you-can-eat YCN creative professional learning membership
- Spill mental health support
- Flexible and remote working available
Belonging and Inclusivity at StudioXAG
StudioXAG is a business that strives for equality for all its people. Known for our storytelling, our different perspectives make us more creative than ever. No matter who you are, you are welcome at StudioXAG.
Executive Assistant to Founders in City of London employer: StudioXAG | B Corp™
Contact Detail:
StudioXAG | B Corp™ Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Founders in City of London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn, attend events, and don’t be shy about asking for informational interviews. The more connections we make, the better our chances of landing that dream job!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We should know StudioXAG’s values and recent projects inside out. This shows genuine interest and helps us stand out as candidates who truly get what they’re about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. We can even record ourselves to see how we come across. The more comfortable we are, the better we’ll perform when it counts.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in keeping us top of mind. Plus, it shows our enthusiasm for the role and appreciation for their time.
We think you need these skills to ace Executive Assistant to Founders in City of London
Some tips for your application 🫡
Show Your Organisational Skills: As an Executive Assistant, being organised is key! Make sure your application highlights your experience in managing diaries and prioritising tasks. We want to see how you keep things running smoothly!
Communicate Clearly: Your writing skills are super important for this role. When crafting your application, be clear and concise. Show us that you can draft emails and correspondence like a pro – it’s all about making a great first impression!
Tailor Your Experience: We’re looking for someone who has supported founders or senior leaders before. In your application, share specific examples of how you’ve thrived in fast-paced environments and what you did to help your team succeed.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us. We can’t wait to hear from you!
How to prepare for a job interview at StudioXAG | B Corp™
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, client meeting coordination, and the specific needs of the founders at StudioXAG. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational abilities. Discuss how you've managed complex diaries, prioritised tasks, or handled travel logistics. Being able to articulate these experiences will prove that you can thrive in a fast-paced creative environment.
✨Communicate Confidently
Since excellent communication is key for this role, practice articulating your thoughts clearly and confidently. Be ready to discuss how you've drafted emails or client correspondence in previous roles. This will showcase your writing skills and ability to represent the founders effectively.
✨Emphasise Discretion and Proactivity
In your interview, highlight your ability to handle confidential information with discretion and your proactive approach to problem-solving. Share specific instances where you've anticipated the needs of senior leaders or taken initiative to streamline processes. This will resonate well with the values of StudioXAG.