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For Companies At a Glance
- Tasks: Manage and maintain Electronic Data Management Systems for exciting housing projects.
- Company: Join a dynamic team at Seddon, a leader in housing partnerships.
- Benefits: Enjoy competitive salary, 25 days holiday, and flexible working options.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Experience in document management and strong communication skills required.
- Other info: Great career growth opportunities and fun workplace culture.
The predicted salary is between 30000 - 42000 £ per year.
An excellent opportunity has arisen for a Document Controller to join our Housing Partnerships NW team based in Bolton. This is a fixed-term position for 12 months to provide maternity cover. The main purpose of the role is to set up, manage and maintain Electronic Data Management Systems in line with company, customer and project documentation requirements.
Responsibilities
- To manage the Electronic Data Management Systems for storing, controlling, and distributing information on Seddon projects such as Asite, R Drive (this list is not exclusive).
- Create projects on the EDMS including reports associated.
- Make sure that controlled copies of latest approved documents are distributed accordingly.
- Organise, manage and file project documents and drawings in conjunction with project and corporate naming and numbering procedure.
- Check that all information complies with specified company formats, templates and standards.
- Assist with quality checks and audits of systems, identifying and correcting any anomalies.
- General document control activities such as quality checking of metadata and documents.
- Carry out routine document management administrative tasks including publishing, technical query handling, transmittals, filing etc.
- Ensure project team compliance with systems.
- Act as focal point for all team document management matters.
- Provide training for all stakeholders.
- Writing protocols, and training guides for all stakeholders.
- General administration duties to support the business unit in delivering business continuity toward achieving the business plan.
Have You Got What It Takes
- Be able to work as a multidisciplinary team, establishing good working relationships at all levels.
- Communicate and exchange information in a tactful and diplomatic manner.
- Demonstrate excellent communication skills both written and verbal.
- Demonstrate strong time management skills.
- Work independently and act on own initiative, (proactive and forward thinking).
- Must have the ability to complete multiple tasks and projects on time and to a high standard, working to tight deadlines and under pressure.
- Must be able to travel between locations (office/site).
- Understand the organisations aims and objectives.
- Show a willingness to be flexible.
- Must have experience of document management and data administration systems.
- A good problem solving attitude with eye for detail.
- Must have Full UK Driving Licence.
Benefits
- Competitive Salary
- 25 Days Holidays
- Pension Scheme
- Free Parking
- Private Health Care
- Professional Development & Training Opportunities
- Free Wellbeing Initiatives such as eye care vouchers, occupational health, employee assistance programme
- Ministry of Fun
- Flexible Working
- Online Retailer Discounts (Seddon Smartspending)
Document Controller (Fixed Term - Maternity Cover) in Bolton employer: Studio MUSICBOX
Contact Detail:
Studio MUSICBOX Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller (Fixed Term - Maternity Cover) in Bolton
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their Electronic Data Management Systems and be ready to discuss how your skills align with their needs. Confidence is key!
✨Tip Number 3
Don’t just apply and wait! Follow up on your applications after a week or so. A quick email expressing your continued interest can set you apart from other candidates and shows your enthusiasm for the role.
✨Tip Number 4
Utilise our website to find and apply for roles that suit you. We’ve got a range of opportunities, and applying directly through us can streamline the process and keep you in the loop about your application status.
We think you need these skills to ace Document Controller (Fixed Term - Maternity Cover) in Bolton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with Electronic Data Management Systems and any relevant document management skills. We want to see how you can fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Mention your communication skills and ability to work under pressure, as these are key for us at StudySmarter.
Showcase Your Attention to Detail: As a Document Controller, attention to detail is crucial. In your application, give examples of how you've successfully managed documents or data in the past. We love seeing candidates who take pride in their work!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Studio MUSICBOX
✨Know Your EDMS Inside Out
Make sure you’re familiar with Electronic Data Management Systems like Asite and R Drive. Brush up on how they work, their features, and any specific functionalities that might be relevant to the role. This will show your potential employer that you’re proactive and ready to hit the ground running.
✨Showcase Your Communication Skills
Since the role requires excellent communication skills, prepare examples of how you've effectively communicated in previous roles. Think about times when you had to explain complex information clearly or resolve conflicts diplomatically. This will demonstrate your ability to work well within a team.
✨Demonstrate Your Time Management Prowess
Be ready to discuss how you manage multiple tasks and projects under tight deadlines. Share specific strategies you use to prioritise your workload and ensure high-quality outcomes. This will highlight your ability to thrive in a fast-paced environment.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving skills, especially related to document management. Think of past challenges you’ve faced and how you resolved them, focusing on your attention to detail and proactive approach. This will illustrate your capability to handle the responsibilities of the role effectively.
