At a Glance
- Tasks: Support the CEO and manage office operations in a dynamic environment.
- Company: Join Studio BlueGreen, a not-for-profit nature entertainment studio with big ambitions.
- Benefits: Competitive pay, 28 days leave, private medical scheme, and hybrid working.
- Other info: Enjoy regular team socials and opportunities for personal growth.
- Why this job: Be at the heart of a growing team, making nature entertaining and impactful.
- Qualifications: Experience as an EA, strong organisation skills, and excellent communication.
The predicted salary is between 35000 - 45000 £ per year.
How to Apply: Please share your CV to: jobs@studiobluegreen.org
Location: London, UK
Type: Permanent, Full Time - On-site Tuesday, Wednesday, Thursday.
About Us: Studio BlueGreen is nature's entertainment studio. We make nature entertaining so people notice it. We create social-first entertainment formats rooted in music, comedy, film, TV and fashion, with a long-term ambition to extend into traditional entertainment platforms. We're a not-for-profit with big ambitions and a growing team, entering our next chapter.
Role Overview: This role is a combination of EA and Office Manager responsibilities. Primarily providing EA support to the CEO and Founder, the EA will need to be a problem-solver with resilience to match. Confident, resourceful, and a strong communicator, you will handle a variety of tasks with efficiency and finesse. From managing schedules and emails, you will also be responsible for the day-to-day management of the office, including property-related needs. The EA will be at the heart of the action, helping a growing team succeed. This is a role for someone with energy, fun and a positive outlook – Someone bright with initiative and excellent coordination experience. The successful candidate will enjoy working with others in a small, fast-paced start-up environment.
Key Responsibilities:
- EA to CEO
- Act as the first point of contact for the CEO, managing phone calls and correspondence, assessing incoming emails and messages, responding directly where appropriate, and ensuring all replies are thoughtful and timely.
- Draft professional correspondence on the CEO's behalf, and maintain efficient communication flow while building strong relationships internally and externally.
- Manage an exceptionally busy calendar spanning business and personal commitments, anticipating conflicts and prioritising effectively.
- Organise and maintain filing systems (digital and physical) so information is easy to locate and retrieve.
- Ensure communication flows efficiently while maintaining excellent relationships internally and externally.
- Coordinate travel arrangements for the CEO and staff, including itineraries, bookings, and logistics.
- Support the planning and execution of company events.
- Office Manager
- Work closely with and support the Director of Finance and Operations.
- Undertake activities to support the smooth running of the office, including visitor reception; meeting support (including room bookings and catering arrangements); central diary coordination; and supplier liaison.
- Coordinate building-related needs and maintenance.
- Assist in staff recruitment, coordinate employee onboarding, and keep personnel records updated.
- Be the liaison between the external IT support and staff.
Essential Skills and Experience:
- Significant experience operating as executive assistant to a Founder, CEO or Senior Executive, ideally in a media environment.
- Exceptional organisation and prioritisation skills, with strong diary and inbox management.
- Skilled in composing letters, drafting proposals, and preparing presentations, Detail-orientated.
- The ability to communicate at all levels, Self-motivated and confident in making decisions autonomously.
- Enthusiasm, initiative and a pragmatic approach to problem solving.
- Discretion and confidentiality are essential.
Pay and Benefits:
- £Competitive
- 28 days annual leave + UK Bank Holidays
- Private medical scheme (inc. dental and optical cover)
- Employer pension contributions at 15%.
- Hybrid working (3 days in onsite Tuesday, Wednesday, Thursday)
- Bicycle scheme
- Season ticket loan scheme
- Regular team socials and events
Reports to: Director of Finance and Operations
Executive Assistant (EA) to the CEO (with Office Manager responsibilities) in City of London employer: Studio BlueGreen
Studio BlueGreen is an exceptional employer, offering a vibrant and supportive work culture where creativity thrives. As a not-for-profit organisation based in London, we provide our employees with competitive pay, generous annual leave, and a comprehensive benefits package, including private medical cover and a strong pension contribution. Join us in our mission to make nature entertaining while enjoying opportunities for personal growth and team collaboration in a dynamic start-up environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (EA) to the CEO (with Office Manager responsibilities) in City of London
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Studio BlueGreen.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Studio BlueGreen.
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We think you need these skills to ace Executive Assistant (EA) to the CEO (with Office Manager responsibilities) in City of London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Studio BlueGreen.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Studio BlueGreen. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Studio BlueGreen
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Studio BlueGreen, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Studio BlueGreen, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Studio BlueGreen could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Studio BlueGreen as they’re likely seeking a candidate who can enhance their workplace culture.
