Accounts Assistant

Overview

This is an exciting role in a unique organisation. Our vision is to provide an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world. We aim to build a vibrant and empowered student community with real influence in UCL and beyond, that enables students to enjoy their time at university; pursue their interests and passions; see the world in new ways; and develop the skills and experience to change the world for the better.

We are a registered charity employing over 150 career staff and 300 student staff, delivering a wide range of services and representative functions for UCL students. We have the widest portfolio of services of any student organisation in the country, managing UCL’s extracurricular programmes for sport, music, drama, dance, media, volunteering, academic societies and intercultural engagement; providing a wide range of fantastic social spaces; leading on student democracy and representation across UCL; and offering excellent student support services.

It\\\’s an exciting time to join our growing organisation as we lead the delivery of UCL’s groundbreaking new Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.

We support hybrid working. Excellent benefits including defined benefit pension scheme and generous holiday entitlement. We are proud of high levels of staff engagement and pride ourselves on being a great place to work. We will consider applications to work on a flexible and job share basis wherever possible.

The role is full-time and permanent. This role is based at our Bloomsbury campus with flexibility to work from home on a 40/60 basis (40% working from the office).

Role and Responsibilities

We are looking for an Accounts Assistant to join our vibrant and friendly finance department. You will be responsible for supporting the Activities Finance Coordinator with the smooth running of the Accounts Payable and Receivable function and other duties within the activities finance team. In light of the Union’s recent management of the Bloomsbury Theatre, the postholder will also assist the Finance Department with a variety of tasks, providing flexible support to meet the department’s evolving needs.

Key Responsibilities

• Support the Accounts Payable and Receivable processes to ensure timely and accurate financial transactions.
• Assist with day-to-day financial administration and month-end close activities as required.
• Provide flexible support to the Finance Department to meet evolving needs (e.g., Bloomsbury Theatre-related tasks).

Qualifications and Skills

• Experience in an Accounts Payable role with a strong understanding of financial ledgers and control accounts.
• Experience checking and processing a high volume of transactions.
• Ability to work independently and prioritise tasks in a high-pressure environment with rapid turnaround times and strict deadlines.
• Flexibility in response to changing environments and team priorities.
• Strong interpersonal and communication skills, with well-developed IT skills, particularly in Excel and Microsoft Office.

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