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- Tasks: Support the Vice President with administrative tasks and coordinate insurance claims.
- Company: Join Messiah University, a diverse institution focused on education and service.
- Benefits: Enjoy a full-time role with opportunities for professional growth and development.
- Why this job: Be part of a mission-driven team that values diversity and community impact.
- Qualifications: Requires an Associate's Degree or relevant experience; strong communication and organisational skills needed.
- Other info: Position is full-time, based in Grantham, with a commitment to inclusive excellence.
The predicted salary is between 24000 - 36000 £ per year.
Provide administrative support to the Vice President. Responsible for coordination of insurance claims. Serve as a notary public for the institution and students.
Education Required: Associates Degree (Business) or strong related experience required.
Experience Required: 2 – 5 years of Administrative Assistant or related experience.
Skills, Characteristics Required For Position:
- Excellent interpersonal and communications skills; ability to communicate successfully across departments and with various constituencies, including external contacts.
- Strong writing and editing skills.
- Strong organizational skills, including time management skills and the ability to prioritise multiple responsibilities.
- Ability to work independently.
- Rigorous attention to detail.
- Demonstrated computer proficiency including the ability to work independently in Banner, Excel and various databases.
- Ability to maintain strict confidentiality.
Primary Duties:
- Administer day-to-day insurance issues, coordinate claims process, and maintain files.
- Maintain staff and administrative salary records.
- Reconcile accounting of the Reserve Fund.
- Maintain construction/project documentation and contracts.
- Attend and document Board of Trustee meetings; and prepare mailings.
- Create and prepare correspondence for Vice President.
- Support Vice President.
- Serve as Notary public for institution, students, and employees.
- Maintain consistent and reliable attendance.
Secondary Duties:
- Maintain real estate files.
- Maintain data on contingent land owners.
- Assist directors.
- Other duties as assigned.
Administrative Assistant to the Vice President for Operations employer: Student Activities Board
Contact Detail:
Student Activities Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant to the Vice President for Operations
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Banner and Excel. Being proficient in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will show that you can handle the diverse responsibilities of the position.
✨Tip Number 3
Since the role involves communication across various departments, practice articulating your thoughts clearly and concisely. You might even consider role-playing scenarios where you need to communicate complex information simply.
✨Tip Number 4
Research the Vice President for Operations and their recent initiatives or projects. This knowledge will help you tailor your conversations during interviews and show your genuine interest in supporting their work.
We think you need these skills to ace Administrative Assistant to the Vice President for Operations
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles. Emphasise skills like communication, organisation, and attention to detail, as these are crucial for the position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Administrative Assistant role. Mention your experience with insurance claims and any relevant software proficiency, such as Excel or database management.
Highlight Interpersonal Skills: In your application, showcase your interpersonal and communication skills. Provide examples of how you've successfully interacted with various departments or external contacts in previous roles.
Address Diversity Commitment: Since the university values diversity and inclusion, include a section in your application that articulates why these principles matter to you and how you plan to contribute to this vision in your role.
How to prepare for a job interview at Student Activities Board
✨Showcase Your Organisational Skills
As an Administrative Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in your previous roles.
✨Demonstrate Communication Proficiency
Excellent communication is key for this position. During the interview, highlight your experience in communicating effectively with various stakeholders, and be ready to provide examples of written correspondence you've created.
✨Emphasise Attention to Detail
Attention to detail is a must-have trait for this role. Prepare to discuss situations where your meticulous nature has helped avoid errors or improved processes, especially in administrative tasks.
✨Prepare for Questions on Confidentiality
Given the sensitive nature of the role, be ready to answer questions about how you handle confidential information. Share your understanding of confidentiality protocols and any relevant experiences.
