Warehouse Facilities Administrator

Warehouse Facilities Administrator at Strutmasters.com

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Our client is seeking a proactive and highly organised Warehouse Facilities Administrator to support the day-to-day operations of the warehouse facilities department. You will be responsible for coordinating proactive maintenance, reactive repairs across both hard and soft services as and when required, while ensuring compliance with health and safety standards and company policies. Daily monitoring of the facilities help desk and coordinating response and related action as required, maintaining accurate administrative records for the department and activities within. This is a key role in ensuring the property runs efficiently, with a safe and clean environment for all staff and visitors.

Shift

Monday to Friday
08:30 – 16:00

Pay

From £15.38 to £17.94 depending on experience

Key Duties and Accountabilities (will include but not be limited to)

• Facilities Coordination: Schedule and coordinate planned and reactive maintenance and repairs across the property.
• Liaise with external contractors and service providers (e.g. security, waste management, pest control, HVAC, etc.).
• Maintain service and maintenance records in accordance with audit requirements and legal compliance requirements.
• Monitor and replenish stock of site consumables (e.g., PPE, cleaning supplies, daily consumables for department activities).
• Support internal department resource activities.

Health & Safety

• Assist in organising site fire drills, first aid kits, and safety inspections.
• Maintain contractor H&S related documentation including permits to work, contractor RAMS etc.
• Assist the facilities manager with site contractor inductions.

Administrative Support

• Maintain facility-related documentation, both electronic and hard copy records and department databases accurately.
• Raise approved purchase orders, track invoices, which will assist in the management of budgets for facilities expenses.
• Support audits and inspections (internal and external) by ensuring documentation is up to date.
• Assist with key control, access management and site security arrangements.

Communication & Collaboration

• Act as a point of contact between the warehouse team and facilities/maintenance services.
• Act as point of contact for external contractors as and when required.
• Communicate clearly with internal departments, contractors, and site visitors.
• Attend and contribute to regular facilities meetings.

Key Experience And Qualifications

• Previous experience in an administrative or facilities support role (ideally in a warehouse or industrial environment).
• Strong organisational and time management skills.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, CAFM related systems).
• Familiarity with facilities compliance documentation and related Health & Safety requirements.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks under pressure.
• Experience using CAFM (Computer Aided Facilities Management) or other maintenance software.
• Knowledge of warehouse operations and supply chain processes.
• IOSH or equivalent health & safety training (preferred but not essential).

Behavioural Competencies

• Keen to learn, reliable and hardworking
• Good communication skills with the ability to build good working relationships
• Understands and demonstrates the culture and values of the business
• Forward-thinking with a positive attitude and keen eye for detail
• Time management – effectively manage own time and work to deadlines

As a Warehouse Facilities Administrator, Benefits Will Include

• Temp to Perm opportunity after completion of a successful 12-week service
• Remote registrations or register onsite, the choice is yours
• Flexible working to suit you, build your rota with our team in advance
• Paid Training
• Weekly pay
• Friendly and approachable team
• Full training provided
• Free car park
• Onsite canteen

To apply, please submit your details. Please note that job adverts are correct at the time of publication, but details and responsibilities may change. This job advert may not be copied, imitated, or used in whole or in part by third-party websites without prior written consent from Winner Recruitment. Winner Recruitment is acting as an employment business in relation to this vacancy.