Transition Coordinator in Birmingham

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UK Transition Coordinator

Location: Remote

Salary: £20-23 per hour

Sector: Facilities Management

Employment Type: Full-Time, Contract

We are supporting a leading FM & property services provider in recruiting a highly organised UK Transition Coordinator to support the mobilisation and transition of new sites across their regional network. This role is ideal for someone with strong coordination, utilities administration, and document management experience, who thrives in a fast‑paced, client‑facing environment.

Key Responsibilities

Utilities Management

• Manage the initial utility transfer process for new sites within your region.
• Log and maintain all utility‑related documentation in the required systems.
• Assist clients with service applications and provide ongoing support with billing or payment issues.
• Resolve issues such as shut‑offs, mystery tickets, and utility discrepancies.

Document Turnover & Control

• Create and maintain project folders for all new sites in your region.
• Coordinate access for relevant stakeholders.
• Review and validate uploaded documents, reporting findings to the Transition Manager.
• Transfer and organise documents across multiple databases as required.
• Track all received and outstanding documentation for each project.

General Coordination & Support

• Monitor and maintain pipeline site trackers, updating weekly in partnership with the Transition Manager.
• Attend client meetings (including landlord kick‑offs and GC meetings) to provide updates on assigned tasks.
• Deliver administrative support including scheduling meetings and liaising directly with internal and external stakeholders.

Skills & Experience

• Experience in Facilities Management, Property, Construction, or a contractor environment is highly desirable.
• Strong administrative and coordination skills with excellent attention to detail.
• Confident managing multiple data sources, documents, and trackers.
• Ability to build relationships and communicate effectively with stakeholders at all levels.
• Proactive, organised, and able to work independently across regional sites.