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- Tasks: Support the Head of Wholesale Banking with scheduling, travel coordination, and administrative tasks.
- Company: Dynamic financial services firm in the heart of London.
- Benefits: Competitive salary, hybrid working model, and a vibrant team culture.
- Why this job: Join a fast-paced environment and make a real impact in the banking sector.
- Qualifications: Experience as a PA/EA in corporate settings, preferably in banking or finance.
- Other info: Exciting opportunity for career growth and skill development.
The predicted salary is between 42000 - 60000 £ per year.
A financial services firm in the City of London who focus on providing banking and treasury services internationally, seek an experienced EA to join them from June on a 15 month fixed term contract.
This role will support the Head of Department with the below responsibilities:
- Organising and scheduling meetings, coordinating with internal and external participants, and preparing relevant materials.
- Managing bookings for rooms, calls, catering, and other meeting logistics.
- Handling general administrative tasks such as calls, messages, expenses, document processing, and correspondence.
- Coordinating business travel, including transport, accommodation, itineraries, visas, and post-trip follow-ups.
- Supporting visiting colleagues with travel, accommodation, and meeting arrangements.
- Overseeing expense submissions, ensuring accuracy and timely reconciliation of company card transactions.
- Maintaining close communication with internal teams and international offices.
- Tracking and supporting completion of staff training requirements, and escalating issues when needed.
- Preparing materials for presentations, management, and board meetings.
- Managing complex calendars and supporting presentation preparation where required.
- Arranging schedules and meetings for visiting colleagues and greeting external guests when needed.
- Supporting onboarding by organising workspace setup, equipment, and introductory meetings for new hires.
- Coordinating committee-related activities, including scheduling, documentation, minutes, and record maintenance.
- Assisting with visa approval processes, ensuring all documentation is complete.
We are looking to speak to experienced PAs/EAs from a corporate background (ideally banking or financial services), who have strong organisation skills, can work in a fast paced environment and enjoy taking on a wide array of tasks.
Please apply today to be considered!
Executive Assistant in Slough employer: Strictly Recruitment
Contact Detail:
Strictly Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their banking and treasury services, and think about how your skills can support the Head of Wholesale Banking. This will help you stand out as a candidate who truly understands their needs.
✨Tip Number 3
Practice your organisational skills! Since the role involves managing complex calendars and coordinating meetings, consider setting up mock scenarios where you juggle multiple tasks. This will boost your confidence and show potential employers that you can handle the fast-paced environment.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and showcase your experience. Plus, it shows you're serious about joining our team and ready to take on the challenges of an Executive Assistant role.
We think you need these skills to ace Executive Assistant in Slough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and coordinating meetings, as these are key responsibilities for us at StudySmarter.
Showcase Your Skills: Don’t forget to showcase your organisational skills and ability to handle multiple tasks. We love seeing examples of how you've managed travel arrangements or prepared materials for important meetings.
Be Clear and Concise: When writing your cover letter, be clear and concise. We appreciate straightforward communication, so get to the point while still showing your enthusiasm for the role!
Apply Through Our Website: Finally, make sure to apply through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with StudySmarter!
How to prepare for a job interview at Strictly Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a financial services firm. Familiarise yourself with tasks like managing complex calendars, coordinating travel, and preparing materials for meetings. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and adaptability. For instance, they might ask how you would handle a last-minute change in a meeting schedule. Think through potential scenarios beforehand and have a few strategies ready to share, demonstrating your proactive approach.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the role. Inquire about the team dynamics, the tools they use for scheduling, or how they measure success for the EA position. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.