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- Tasks: Support daily operations and ensure a welcoming workplace in a global law firm.
- Company: Prestigious global law firm with a collaborative culture and growth opportunities.
- Benefits: Professional development, dynamic work environment, and potential for career progression.
- Other info: Fast-paced environment with opportunities to learn and grow within the legal sector.
- Why this job: Join a leading firm and make a real impact on office operations and team support.
- Qualifications: Experience in facilities or operations, strong organisational skills, and customer service mindset.
The predicted salary is between 30000 - 40000 £ per year.
Strictly Recruitment is seeking a highly organised and proactive Facilities Coordinator to support the smooth day-to-day operation of our global law firm clients London office. Reporting to the Facilities Manager, this role is ideal for someone who enjoys working in a professional services environment and takes pride in delivering high-quality operational and administrative support. You’ll work closely with the wider Facilities and Operations teams, playing a key role in ensuring an efficient and welcoming workplace.
This is a prestigious, global law firm, advising leading international organisations on complex, cross-border matters. The London office is the firm’s largest, having experienced significant growth in recent years and offering a collaborative culture with clear opportunities for development and progression.
Key Responsibilities- Managing billing and cheque requests via the 3E system across multiple UK and international offices
- Processing expenses through Chrome River
- Maintaining Facilities documentation and intranet content
- Delivering Facilities and Health & Safety inductions for new joiners, including office tours
- Coordinating office moves, trainee seat rotations and internal relocations
- Maintaining seating plans, floor layouts and schedules
- Processing travel and office insurance claims
- Coordinating business card orders and liaising with external suppliers
- Resolving courier and taxi queries
- Supporting Facilities budget tracking and expenditure reporting
- Providing cross-team operational support, including meeting room setup
- Managing bicycle storage and locker enquiries
- Previous experience in a busy Facilities or Operations role
- Experience within professional services or a law firm environment advantageous
- Strong Excel and Microsoft Office skills
- Highly organised with excellent attention to detail
- Confident communicator with a strong customer-service mindset
- Able to prioritise effectively and work well under pressure
- Flexible, dependable and proactive
Facilities Coordinator - Global Law Firm in London employer: Strictly Recruitment
Contact Detail:
Strictly Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator - Global Law Firm in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and facilities sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the firm’s culture and values. Tailor your responses to show how your skills align with their needs. Practise common interview questions, but also be ready for those curveballs that test your problem-solving skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you fresh in their minds and demonstrates your professionalism.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, it’s a great way to ensure your application gets seen by the right people. Let’s get you that Facilities Coordinator role!
We think you need these skills to ace Facilities Coordinator - Global Law Firm in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in Facilities or Operations, especially if you've worked in a professional services environment like a law firm.
Craft a Compelling Cover Letter: Use your cover letter to showcase your passion for delivering high-quality operational support. Mention specific examples of how you've contributed to a smooth workplace in the past, and don’t forget to express your enthusiasm for joining our team!
Show Off Your Skills: Don’t shy away from listing your strong Excel and Microsoft Office skills. If you’ve managed billing or processed expenses before, make sure to include that! We love seeing candidates who can demonstrate their technical abilities.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Strictly Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Coordinator role. Familiarise yourself with the key responsibilities mentioned in the job description, like managing billing and coordinating office moves. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a Facilities Coordinator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how your attention to detail has positively impacted your previous workplaces, especially in a busy environment like a law firm.
✨Communicate Confidently
Since this role requires strong communication skills, practice articulating your thoughts clearly. Be ready to discuss how you've handled customer service situations or resolved queries in the past. This will showcase your ability to interact effectively with colleagues and clients alike.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the firm's culture, team dynamics, and growth opportunities. This not only shows your interest but also helps you assess if the firm aligns with your career goals. Plus, it gives you a chance to engage in a meaningful conversation!