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For Companies At a Glance
- Tasks: Support senior leaders with diary management, travel coordination, and meeting preparation.
- Company: Dynamic financial services firm in a fast-paced international environment.
- Benefits: Gain valuable experience, develop organisational skills, and work in a supportive team.
- Why this job: Join a vibrant team and make a real impact while learning from industry leaders.
- Qualifications: Previous experience as an Executive Assistant or in a support role is essential.
- Other info: Exciting opportunity for career growth in a professional services sector.
The predicted salary is between 45000 - 55000 £ per year.
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to senior leaders within a fast‐paced, international financial services environment. This role requires exceptional coordination skills, strong attention to detail and the ability to manage complex priorities across multiple stakeholders.
Key Responsibilities
- Provide full executive support including extensive diary management, inbox oversight, meeting coordination and preparation of agendas, briefing materials and action logs.
- Organise international travel, visas, accommodation, itineraries and follow‐up administration.
- Manage expenses and ensure timely reconciliation of corporate card transactions.
- Coordinate internal and external meetings, conference calls, presentations and management packs.
- Act as a key point of contact across departments, liaising with colleagues, senior management and external partners.
- Support onboarding processes for new joiners, including equipment setup and scheduling introductions.
- Serve as committee secretary for internal governance groups, including meeting scheduling, document preparation, minute‐taking and maintaining SharePoint records.
- Provide general administrative support such as handling calls, document preparation, scanning and managing office‐related queries.
- Assist with training coordination, business continuity activities and ad‐hoc projects for wider teams.
Skills & Experience
- Previous experience in an Executive Assistant, team support or secretarial role.
- Strong proficiency in MS Office (Word, PowerPoint, Excel).
- Excellent communication, time management and organisational abilities.
- Ability to multitask, use initiative and work calmly under pressure.
- Professional, discreet, adaptable and confident supporting senior stakeholders.
Executive Assistant - 15 Month FTC in London employer: Strictly Recruitment
Contact Detail:
Strictly Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 15 Month FTC in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and recent projects, so you can tailor your responses and show how your skills align with their needs. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice your organisational skills! Since the role requires exceptional coordination, consider setting up mock scenarios where you manage a busy schedule or organise a meeting. This will not only boost your confidence but also give you real examples to share during interviews.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant - 15 Month FTC in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, travel coordination, and supporting senior leaders. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've managed complex priorities and supported senior stakeholders in the past.
Show Off Your Tech Skills: Since proficiency in MS Office is key, make sure to mention any relevant software skills you have. If you've used tools for meeting coordination or document preparation, let us know! We love tech-savvy candidates.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Strictly Recruitment
✨Master the Art of Diary Management
Since this role involves extensive diary management, be prepared to discuss your experience in coordinating schedules. Bring examples of how you've successfully managed conflicting priorities and ensured smooth operations for senior leaders.
✨Showcase Your Communication Skills
Communication is key in this position. Practice articulating your thoughts clearly and concisely. Be ready to demonstrate how you've effectively liaised with various stakeholders in previous roles, highlighting your ability to adapt your communication style.
✨Demonstrate Proficiency in MS Office
As strong proficiency in MS Office is essential, brush up on your skills before the interview. Be prepared to discuss specific projects where you used Word, PowerPoint, or Excel to create impactful documents or presentations.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of examples where you've had to manage multiple tasks under pressure, and explain how you prioritised and executed them effectively.