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- Tasks: Support daily operations and ensure a welcoming workplace in a global law firm.
- Company: Prestigious global law firm with a collaborative culture and growth opportunities.
- Benefits: Gain valuable experience in a professional environment with clear career progression.
- Other info: Ideal for those who thrive in fast-paced environments and enjoy problem-solving.
- Why this job: Be part of a dynamic team that values organisation and customer service.
- Qualifications: Experience in facilities or operations, strong Excel skills, and excellent attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Strictly Recruitment is seeking a highly organised and proactive Facilities Coordinator to support the smooth day-to-day operation of our global law firm clients London office. Reporting to the Facilities Manager, this role is ideal for someone who enjoys working in a professional services environment and takes pride in delivering high-quality operational and administrative support. You’ll work closely with the wider Facilities and Operations teams, playing a key role in ensuring an efficient and welcoming workplace.
This is a prestigious, global law firm, advising leading international organisations on complex, cross-border matters. The London office is the firm’s largest, having experienced significant growth in recent years and offering a collaborative culture with clear opportunities for development and progression.
Key Responsibilities- Managing billing and cheque requests via the 3E system across multiple UK and international offices
- Processing expenses through Chrome River
- Maintaining Facilities documentation and intranet content
- Delivering Facilities and Health & Safety inductions for new joiners, including office tours
- Coordinating office moves, trainee seat rotations and internal relocations
- Maintaining seating plans, floor layouts and schedules
- Processing travel and office insurance claims
- Coordinating business card orders and liaising with external suppliers
- Resolving courier and taxi queries
- Supporting Facilities budget tracking and expenditure reporting
- Providing cross-team operational support, including meeting room setup
- Managing bicycle storage and locker enquiries
- Previous experience in a busy Facilities or Operations role
- Experience within professional services or a law firm environment advantageous
- Strong Excel and Microsoft Office skills
- Highly organised with excellent attention to detail
- Confident communicator with a strong customer-service mindset
- Able to prioritise effectively and work well under pressure
- Flexible, dependable and proactive
Facilities Coordinator - Global Law Firm in City of London employer: Strictly Recruitment
Contact Detail:
Strictly Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator - Global Law Firm in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and facilities sectors. Attend industry events or webinars to meet potential employers and get your name out there. Remember, it’s all about who you know!
✨Tip Number 2
Show off your skills! Create a portfolio or a presentation that highlights your previous experience in facilities coordination. Use real examples of how you’ve improved operations or enhanced workplace environments. This will make you stand out!
✨Tip Number 3
Prepare for interviews by researching the firm thoroughly. Understand their culture, values, and recent developments. Tailor your answers to show how you can contribute to their specific needs, especially in a fast-paced law firm environment.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly shows your enthusiasm and commitment to joining our team. Let’s get you that Facilities Coordinator role!
We think you need these skills to ace Facilities Coordinator - Global Law Firm in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in Facilities or Operations, especially if you've worked in a professional services environment like a law firm.
Craft a Compelling Cover Letter: Use your cover letter to showcase your passion for delivering high-quality operational support. Mention specific examples of how you've contributed to a smooth workplace in the past, and don’t forget to express your enthusiasm for joining our team!
Show Off Your Skills: Don’t shy away from listing your strong Excel and Microsoft Office skills. If you’ve managed billing systems or coordinated office moves before, make sure to include those experiences to demonstrate your organisational prowess.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at our global law firm client.
How to prepare for a job interview at Strictly Recruitment
✨Know Your Facilities Stuff
Make sure you brush up on your knowledge of facilities management and operations. Familiarise yourself with common systems like 3E and Chrome River, as well as the specific responsibilities mentioned in the job description. This will show that you're not just interested in the role but also understand the tools and processes involved.
✨Show Off Your Organisational Skills
Since this role requires a high level of organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Think about how you prioritised your workload and maintained attention to detail, especially in a busy environment.
✨Communicate Like a Pro
As a Facilities Coordinator, you'll need to be a confident communicator. Practice articulating your thoughts clearly and concisely. You might even want to prepare for common interview questions by rehearsing your answers with a friend or in front of a mirror to boost your confidence.
✨Demonstrate Your Customer-Service Mindset
This role is all about supporting others, so be ready to discuss how you've provided excellent customer service in previous positions. Share specific examples of how you've resolved issues or improved processes to enhance the experience for colleagues or clients.