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- Tasks: Administer board meetings, keep records up-to-date, and manage correspondence.
- Company: Join a dedicated charity making a real difference in the community.
- Benefits: Gain valuable experience, develop leadership skills, and network with professionals.
- Other info: Flexible time commitment with opportunities for personal growth.
- Why this job: Be part of a mission-driven team and enhance your organisational skills.
- Qualifications: Strong IT skills, good communication, and ability to take accurate minutes.
Role Summary
To ensure that board meetings are properly administered. To ensure other meetings, such as the AGM, and events are properly administered. Keep trustee records up-to-date. Monitor trustee member action points. Understand this is a voluntary post.
Main roles of the Secretary Trustee
- Plan and prepare the board meetings and the AGM with others as appropriate.
- Planning meeting dates, booking rooms, sending out notifications, minutes and other papers.
- Drawing up agendas together with the Chair and/or Executive Officer.
- Minute meetings or ensure that another minute taker is available. In the case of closed meetings (with no others present), the administrative trustee will take the minutes.
- Accurately record decisions and actions in the minutes and report to the next meeting on the progress of actions and the result of decisions.
- Maintain accurate and up-to-date membership records, issuing renewal notices and recording fees together with the finance trustee.
- Deal with correspondence, writing letters/emails as agreed at committee meetings, summarising correspondence/emails received at the next meetings and drafting replies as appropriate.
- Make arrangements for any necessary reporting to be done, for example the annual report to members.
Person Specification
Essential
- Competent use of IT skills.
- Proven ability to communicate and explain information to members of the Board and other stakeholders.
- Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship.
- Good communication and leadership skills.
- To be organised and methodical.
- Able to take good minutes.
- Able to keep accurate records.
- Has the relevant skills to organise a meeting well.
Desirable
- Demonstrated knowledge and experience of charity practices.
- Dedicated to the organisation’s cause and objectives and willing to act as the charity’s ambassador to external bodies, charities and companies.
- Skills and experience in one or more areas of non-executive governance and management e.g. strategic planning, business management, financial/accountancy, understanding of HR issues.
- A team-oriented approach to problem-solving and to management.
Time Commitment
The Board meets at least 4 times a year and the administrative trustee is expected to be available for at least 3 in a year. You will be asked to either minute or organise a minute taker for any sub-committee which will meet 2 times in a year. Attendance at award meetings or fundraising meetings is optional.
Administrative Trustee in Leeds employer: Strength Restored
Contact Detail:
Strength Restored Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Trustee in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for an Administrative Trustee role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Get involved in relevant events or workshops. This is a great way to meet people in the charity sector and showcase your skills. Plus, it shows your commitment to the cause, which is a big plus for any organisation.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of charity practices and governance. Be ready to discuss how your skills align with the responsibilities of the role, especially around minute-taking and record-keeping.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Administrative Trustee in Leeds
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your ability to plan and organise meetings. Mention any experience you have with scheduling, booking venues, or preparing agendas. We want to see that you can keep everything running smoothly!
Communicate Clearly: Since this role involves a lot of communication, make sure your application reflects your ability to explain information clearly. Use straightforward language and provide examples of how you've effectively communicated in past roles.
Demonstrate Your Commitment: As this is a voluntary position, it’s important to show your dedication to the cause. Share why you’re passionate about our mission and how you can contribute to our objectives. We love seeing candidates who are genuinely invested!
Keep It Professional: While we appreciate a friendly tone, remember to keep your application professional. Proofread for typos and ensure your formatting is neat. A polished application shows us you take this opportunity seriously. Apply through our website to get started!
How to prepare for a job interview at Strength Restored
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of an Administrative Trustee. Familiarise yourself with the tasks like planning meetings, taking minutes, and maintaining records. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your IT Skills
Since competent use of IT skills is essential, be prepared to discuss your experience with relevant software or tools. Bring examples of how you've used technology to streamline processes or improve communication in previous roles.
✨Demonstrate Your Communication Prowess
As this role requires good communication skills, think of specific instances where you've effectively communicated complex information to different stakeholders. Practice explaining these scenarios clearly, as it will showcase your ability to convey important details to the board.
✨Be Organised and Methodical
Prepare a few examples that highlight your organisational skills. Discuss how you've successfully managed multiple tasks or projects simultaneously, especially in a voluntary context. This will reassure the interviewers that you can handle the administrative demands of the position.