At a Glance
- Tasks: Support engineering teams and manage office functions in a dynamic environment.
- Company: Established air conditioning specialist with a strong reputation for quality.
- Benefits: Salary up to £30,000, 28 days holiday, and a friendly working environment.
- Other info: Exciting opportunity for career growth in a small, expanding business.
- Why this job: Join a growing team and make a real impact in a supportive role.
- Qualifications: Organisational skills, IT proficiency, and experience in an office environment.
The predicted salary is between 28500 - 28500 £ per year.
Location: Rayleigh, Essex
Hours: 8.30am - 4.30pm, Monday - Friday
Salary: £27,000 - £30,000
Holiday: 28 Days including Bank Holidays
Sector: HVAC, Airconditioning, Administration
Our client is a well-established air conditioning specialist providing design, installation, servicing, and repair solutions for both residential and commercial customers across London and the Southeast. The company has built a strong reputation for delivering high-quality, energy-efficient climate control systems, working with leading manufacturers including Mitsubishi Electric and Daikin. With a customer-focused approach, our client offers tailored solutions ranging from single-room installations to large-scale commercial HVAC projects, backed by expert in-house engineers and excellent aftercare support.
Due to continued business growth, they are looking to recruit an administrator to support their engineering teams and office functions. As an administrator, you'll be the primary point of contact for enquiries, organising the engineer's diaries, following up on appointments and ensuring the smooth operating of the office overall.
Position Duties
- Handle inbound calls, process orders, respond to enquiries, and deliver a high standard of customer service.
- Coordinate with customers, suppliers, couriers, and internal teams to resolve queries efficiently.
- Accurately raise and manage sales orders, including product details, pricing, delivery information, and notes.
- Provide general administrative support and cover for team members as required.
- Prepare and issue invoices, credit notes, and supporting documentation.
- Maintain well-organised digital records of orders, invoices, delivery notes, and statements.
- Code invoices and process timesheets in line with internal procedures.
- Update and track opportunities, including proactive quote follow-ups.
Position Requirements
- High level of organizational skills.
- Time management skills are essential to this position for yourself and the engineers whose diaries you'll be overseeing.
- Excellent telephone manner, along with clear written and verbal communication skills.
- Experience in a similar office environment, within HVAC, construction or another relevant field.
- Good IT skills, with Excel and Outlook.
- Adaptability to changing priorities, with a strong 'can do' attitude.
- Ability to reliably commute to the office based in Rayleigh.
Position Remuneration
- Salary of up to £30,000 depending on experience.
- Regular working hours, with a 4.30pm daily finish.
- 20 Days of annual leave, plus 8 bank holidays.
- Company pension scheme.
- Friendly office and working environment, with a dynamic team of engineers.
This is a rarely available opportunity to join a small business that is looking to grow exponentially in the next couple of years.
Administrator in Basildon employer: Streamline Search
Join a well-established air conditioning specialist in Rayleigh, Essex, where you will be part of a dynamic team dedicated to delivering high-quality climate control solutions. With a friendly office environment, competitive salary, and opportunities for professional growth, this role as an Administrator offers a chance to contribute to a company poised for exponential growth while enjoying a healthy work-life balance with regular hours and generous holiday entitlement.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Basildon
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues in the HVAC or admin sectors. You never know who might have a lead on that perfect job or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Update your LinkedIn profile to reflect your skills and experience in administration. Make sure it’s tailored to the HVAC industry, so potential employers can see you’re the right fit.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by doing mock sessions with friends or family. Focus on common admin-related questions and how your organisational skills can benefit the engineering teams.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Let’s get you that administrator role!
We think you need these skills to ace Administrator in Basildon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your organisational skills and any relevant experience in HVAC or similar fields. We want to see how you can bring your unique flair to our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for this role. Remember, we love a good story, so make it engaging!
Show Off Your IT Skills:Since good IT skills are essential for this position, don’t forget to mention your proficiency with Excel and Outlook. We’re looking for someone who can hit the ground running, so let us know what you’ve got!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s quick and easy, and it helps us keep everything organised. Plus, we can’t wait to hear from you!
How to prepare for a job interview at Streamline Search
✨Know the Company Inside Out
Before your interview, take some time to research the company. Understand their services, especially in HVAC and air conditioning, and be ready to discuss how you can contribute to their customer-focused approach.
✨Show Off Your Organisational Skills
As an administrator, organisation is key. Prepare examples of how you've successfully managed schedules or handled multiple tasks in previous roles. This will demonstrate your ability to keep everything running smoothly.
✨Practice Your Communication Skills
Since you'll be the primary point of contact for enquiries, practice your telephone manner and written communication. Consider role-playing common scenarios with a friend to build confidence and clarity in your responses.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills. Think of situations where you've had to adapt to changing priorities or resolve conflicts, and be prepared to share these experiences during the interview.
