Harvest planning administrator

Reporting To: Crop Planning Manager

Hours of Work: 8 hours per day, Monday to Friday

Pay Rate: Starting at £14.75/hr basic + overtime

Role Purpose

The Harvest Planning Administrator is responsible for maintaining accurate harvest, yield, quality and stock information to support crop planning, harvesting operations and factory performance. The role provides a key link between field, factory and commercial teams, ensuring that planning data is current, reliable and communicated effectively.

The role supports operational decision-making by producing harvest plans, analysing in-field and factory crop performance, producing feedback for growers and lift teams, and maintaining the records required for crop traceability and compliance.

Key Responsibilities

• Maintain and update field records, including harvested areas, yields, wash data and remaining crop availability.
• Help to maintain rolling 4-week harvesting plans for veg harvesting operations.
• Support a rolling 4-week sampling plan, ahead of harvest teams.
• Support harvest scheduling and crop allocation decisions through accurate reporting and forecasting.
• Benchmark actual factory yields against crop field digs and quality control data.
• Produce field performance summaries
• Prepare regular data summaries and reports for management review.
• Collect, analyse and communicate harvest quality information from field and factory operations.
• Provide feedback to lift teams on soil and stone levels, broken roots, bruising, topping quality and other quality concerns.
• Produce weekly comparisons covering broken roots and bruising performance by harvesting crew.
• Help to collate data summaries, for feedback to farmer growers.

Stock Management & Administration

• Maintain vegetable and grain stock records covering harvested areas and tonnages, quantities sold on contract and remaining available stocks.
• Maintain planning records and databases so that they remain current and accurate
• Support seasonal, month-end, ad hoc reporting and admin requirements.
• Monitor spray records for crops that have been harvested or are planned for harvest.
• Flag missing, incomplete or inconsistent records promptly to the relevant manager.

Team Support

• Work closely with the Crop Planning Manager and Product Sampling coordinator
• Provide flexible support to the wider farm and factory teams during busy periods.
• Communicate changes, risks and data issues promptly and clearly.

Health, Safety & Compliance

• Work safely at all times and follow company health and safety procedures.
• Use office systems and equipment responsibly and report any issues or defects.
• Handle business and grower information accurately and confidentially.

Skills & Experience

• Strong organisational and administrative skills.
• Attention to detail and a high level of accuracy when handling data.
• Good written and verbal communication skills.Ability to prioritise workload, work independently and meet deadlines
• Competent IT skills, primarily using Microsoft package programs
• Experience within agriculture, horticulture, fresh produce or food manufacturing.
• Understanding of crop production, harvesting and factory operations.
• Experience of basic data analysis, data reporting, KPI benchmarking or Power BI.

Personal Attributes

• Reliable, organised and self-motivated.
• Analytical and inquisitive, with a practical approach to problem-solving.
• Confident communicating with field, factory, grower and management teams.
• Proactive in identifying missing information, performance trends and potential issues.
• Flexible and team-focused during peak periods.

Training & Development

Full training will be provided for company planning systems, reporting processes and crop data requirements.

• Ongoing development opportunities will be available across farm, factory and crop planning activities.

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