At a Glance
- Tasks: Support senior leaders with admin tasks, meeting coordination, and project management.
- Company: Join Strathberry, a dynamic brand in the heart of Edinburgh.
- Benefits: Enjoy 29 days leave, birthday off, staff discounts, and early finishes on Fridays.
- Other info: Flexible working hours and a hybrid approach for a balanced work-life.
- Why this job: Be part of a fast-paced environment and make a real impact on leadership success.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an experienced Executive Assistant to join our team on a part‑time, fixed‑term 12 month contract as a high‑level administrative and strategic support for the Founders, Managing Director and Senior Leadership Team at Strathberry. The role requires a proactive, detail‑oriented professional with excellent organisational skills and the ability to manage multiple tasks in a fast‑paced environment. This is a fixed‑term role for 12 months and is part‑time, working 27.5 hours per week. The preferred working pattern is Monday to Thursday; however, some flexibility is available. We operate a hybrid working approach, with part of the week spent working from the beautiful Townhouse in Edinburgh City Centre.
KEY RESPONSIBILITIES
- Organise and attend various management meetings, including Board, SLT & other internal and external meetings, coordinating agendas and taking minutes.
- Oversee internal meetings schedule and communications, organising and coordinating company‑wide Townhall meetings and other staff events.
- Coordinate SLT diaries and travel itineraries to ensure time is used efficiently in light of competing demands and evolving priorities.
- Act as a primary point of contact for internal and external stakeholders, ensuring effective communication and discretion.
- Support project‑management activities, tracking key deadlines and deliverables.
- Conduct research, prepare reports, presentations, and briefing materials to support effective executive decision‑making.
- Handle ad‑hoc tasks and initiatives as required to support business objectives.
ABOUT YOU
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
- Exceptional organisational and time‑management skills, with the ability to work at pace and prioritise tasks effectively.
- Strong diary management skills, with the ability to coordinate high‑volume scheduling, anticipate conflicts, and adjust priorities as needed to support business objectives.
- Excellent written communication skills with high level of attention to detail.
- Exceptional interpersonal skills, with a proven ability to liaise effectively across all levels of the organisation and external partners.
- Strong Microsoft Office skills, including the ability to create Excel spreadsheets, format professional Word documents, and develop engaging PowerPoint presentations.
- Ability to work independently and maintain confidentiality at all times.
- A proactive mindset with strong problem‑solving skills.
WHAT WE OFFER
- 29 days annual leave, plus 3 additional fixed bank holidays.
- Never work on your birthday!
- Additional day holiday on your birthday.
- Allocation of Strathberry products and staff discount.
- Early finish Friday.
- Employee Assistance Programme.
Executive Assistant employer: Strathberry
Strathberry is an exceptional employer that values its employees by offering a supportive and flexible work environment in the heart of Edinburgh. With a strong emphasis on employee well-being, we provide generous benefits such as 29 days of annual leave, a unique birthday holiday, and opportunities for professional growth within a dynamic team. Our hybrid working model allows for a balanced approach to work, ensuring that you can thrive both personally and professionally while contributing to our innovative brand.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We can’t stress enough how important it is to be confident and articulate when discussing your experience as an Executive Assistant.
✨Tip Number 4
Follow up after your interview! A simple thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior leadership and managing multiple tasks, as this will show us you’re the right fit for our fast-paced environment.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your skills align with what we’re looking for. Don’t forget to mention your organisational skills and attention to detail!
Showcase Your Communication Skills:Since excellent written communication is key for this role, make sure your application is clear and concise. Use professional language, but let your personality shine through so we can get a sense of who you are!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at Strathberry
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your exceptional organisational and time-management skills. Think about situations where you successfully managed multiple tasks or coordinated complex schedules. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly.
✨Communicate Effectively
Since this role involves liaising with various stakeholders, practice your communication skills. Be clear and concise in your responses during the interview. You might even want to prepare a few questions to ask the interviewer about their communication style and expectations, showing that you’re proactive and engaged.
✨Demonstrate Your Tech Savviness
Brush up on your Microsoft Office skills, especially Excel, Word, and PowerPoint. Be prepared to discuss how you've used these tools in previous roles. If possible, bring along examples of reports or presentations you've created to showcase your abilities and attention to detail.
