At a Glance
- Tasks: Support project management with admin tasks and coordinate logistics for a dynamic team.
- Company: Join a leading Oil and Gas company in a collaborative environment.
- Benefits: PAYE contract until December 2026, competitive pay, and hands-on experience.
- Other info: Opportunity to grow in a fast-paced, detail-oriented role.
- Why this job: Be part of a vital team and enhance your organisational skills in a thriving industry.
- Qualifications: Fluent English, project experience, and strong multitasking abilities required.
The predicted salary is between 30000 - 40000 £ per year.
Our client, an Oil and Gas Company is seeking an experienced Project Administrator. This is a PAYE contract role until the end of December 2026 and is based in Aberdeen.
Role Summary
The Project Admin reporting to Project Services and Organisation Manager will be an integral part of PDE Project Management Team, working collaboratively within the PDE organization, systems, procedures, and methods.
Accountabilities
- Support the Project Services and Organization Manager in executing local administrative responsibilities.
- Facilitate new employee onboarding procedures, which include organizing first‑day access passes, safety orientations, provision of IT equipment, and seating arrangements.
- Arrange visa, gate passes, safety orientations, transportation, PPE, catering meeting rooms etc if required for visitors.
- Organize meetings and other project gatherings.
- Process procurement of office supplies etc in coordination with vendors (catering, weekly office supplies etc).
- Assist in producing and reviewing documents related to the project.
- Oversee and coordinate the distribution of parking facilities for employees.
- Support on required reporting as required from management team.
- Plan and organize events and activities for the project.
- Continuously update the SharePoint Collaboration and other project information systems as required.
- Support on approval of travel related to the project.
- Keep control of office logistics and travel logistics.
- Oversee all administrative requirements (seating arrangements, IT equipment, pantry, stationery etc).
- Maintain personnel master lists, including POB (person on board) and contact information lists.
- Coordinate with the office responsible if support or maintenance is required.
- General administrative support as requested.
Qualifications and Experience
- Fluent in English, both written and spoken.
- Significant project experience.
- Ability to handle multiple highly detailed tasks, determine priorities and organize work in a manner that allows for timely completion of projects.
- Proactive and solution‑oriented approach.
- Dynamic, hands‑on person, meticulous and high attention to details.
- Excellent oral presentation and written communication skills.
- Good co‑operation and interpersonal skills.
- Able to work effectively and organized.
- Ability to motivate and communicate.
- Excellent computer skills; Microsoft Office (including Word, Excel, PowerPoint, Outlook).
Project Admin in Westhill employer: Strategic Resources European Recruitment Consultants Ltd
Join our dynamic team at a leading Oil and Gas Company in Aberdeen, where we prioritise employee growth and collaboration. As a Project Admin, you'll benefit from a supportive work culture that values meticulousness and proactive problem-solving, alongside opportunities for professional development in a thriving industry. Enjoy a range of benefits including competitive pay, comprehensive onboarding, and a vibrant workplace environment that fosters teamwork and innovation.
Contact Details:
Strategic Resources European Recruitment Consultants Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Project Admin in Westhill
✨Tip Number 1
Network like a pro! Reach out to your connections in the oil and gas industry, especially those who might know about project admin roles. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Project Admin, you’ll need to be clear and concise. Try mock interviews with friends or use online resources to polish your presentation skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Project Admin in Westhill
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Admin role. Highlight your relevant experience and skills that match the job description, like your project management experience and attention to detail.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've supported project teams in the past and your proactive approach.
Show Off Your Communication Skills:Since this role requires excellent written communication, make sure your application is clear and concise. Avoid jargon and keep it professional yet friendly – we want to see your personality!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Strategic Resources European Recruitment Consultants Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Admin role. Familiarise yourself with the specific responsibilities mentioned in the job description, like onboarding procedures and document management. This will help you demonstrate how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Since this role requires handling multiple detailed tasks, be ready to share examples of how you've successfully managed similar responsibilities in the past. Discuss your methods for prioritising tasks and ensuring timely completion, as this will highlight your proactive and solution-oriented approach.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as coordinating meetings or managing office logistics. Think of relevant scenarios from your previous roles and prepare concise, structured responses that showcase your problem-solving skills and attention to detail.
✨Communicate Clearly and Confidently
As excellent communication skills are crucial for this position, practice articulating your thoughts clearly. During the interview, maintain eye contact and engage with your interviewer. This will not only show your interpersonal skills but also your enthusiasm for the role.
