Contracts Specialist in Aberdeen

Our client, an Oil and Gas Operator is seeking an experienced Contracts Specialist. It is an initial 12 Month PAYE contract role.

Key requirements for this position:

• Demonstrable experience managing contracts across major capital projects, decommissioning activities, and subsea contracts.
• Proven background working operator-side in the North Sea.
• Ability to manage complex, high-value contracts across multiple project phases.
• Responsible for the contractual management and administration of a portfolio of capital project and decommissioning contracts, coordinating tender/sourcing activities to meet the business needs and supporting ongoing activities.
• Ensuring the company is not exposed to unnecessary contractual and/or commercial risks.

Responsibilities:

• Business Delivery: Tendering/Sourcing: Supply chain management focal point for tender/sourcing requirements.
• Prioritise tender schedules and manage workload to meet business requirements.
• Prepare requests for proposal documentation with input from SMEs/stakeholders across the business.
• Lead tender process, including communications with tenderers.
• Lead overall evaluation process, conducting the commercial and contractual evaluations, coordinating with technical/HES evaluation team.
• Plan and lead all negotiations with tenderers.
• Prepare and present recommendations to award, obtaining internal tender board and Co-Venturer approvals (where required).
• Draft contracts using company standard templates and arrange for execution of the same.
• Post Award Contract Management: Manage post award contract/commercial management from initial kick-off through to close out.
• Provide contractual advice, support and contract interpretation to the business as necessary, engaging with legal for more complex matters (if required).
• Ensure all compliance, Co-Venturer (JOA) and company requirements regarding contracting processes and contractor management are satisfied.
• Include monthly/quarterly performance reviews, KPIs and improvements for under-performing contracts/contractors.
• Participate in management of any claims and/or disputes raised by or with supply chain contractors, coordinate with SMEs and take the lead in resolution where applicable.
• Compliant contract administration using the company systems, processes and templates.
• Management of SAP/e-procurement system records.

Organisation Capability:

• Engagement with SMEs as necessary (legal, finance, HES, Information Risk Management, etc.).
• Represent the business as the supply chain focal point at monthly internal tender board meetings, as required.

Relationship Management:

• Establish and maintain strong relationships with key internal and external stakeholders.
• Maintain relationships with counterparts in supply chain contractors to support the client being a client of choice.
• Monitor the external environment to identify opportunities to improve results.
• Champion HES matters in all procurement activities.

Candidate Requirements:

• Previous experience and detailed knowledge of contracts (all elements including legal provisions), conditions and practices in the UKCS, with ability to develop tender and contract strategies. Minimum 5 to 7 years of relevant experience.
• Ability to work effectively in a fast-paced environment with high volume of activity and changing priorities.
• Diverse supply chain management experience in energy sector (ideally with Operator and Contractor - Tier 1/2 experience).
• Experience interfacing with internal SMEs/stakeholders (asset/wells teams, compliance, legal, finance, procurement, materials, QC and logistics).
• Proficient in SAP and MS Office.

Qualifications:

• Degree level qualification in an appropriate and relevant discipline (preferable but not essential if experience applies).
• Good project management skills, ability to self-manage and prioritise multiple tasks.
• Ability to work proactively with minimal supervision while remaining a team player.
• Working knowledge of end-to-end contracting process (planning, sourcing, negotiation and post award management).
• Excellent written and interpersonal skills for drafting and stakeholder communications.
• Strong interpersonal skills to work with internal teams and JV partners.