At a Glance
- Tasks: Support project management with admin tasks and coordinate logistics for a dynamic team.
- Company: Leading Oil and Gas Company in Aberdeen with a collaborative environment.
- Benefits: PAYE contract until December 2026, competitive pay, and professional growth opportunities.
- Other info: Exciting role with opportunities to learn and grow in a fast-paced industry.
- Why this job: Join a vital team and make an impact in the energy sector while developing your skills.
- Qualifications: Fluent in English, detail-oriented, and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Our client, an Oil and Gas Company is seeking an experienced Project Administrator. This is a PAYE contract role until the end of December 2026 and is based in Aberdeen.
Role Summary: The Project Admin reporting to Project Services and Organisation Manager will be an integral part of PDE Project Management Team, working collaboratively within the PDE organization, systems, procedures, and methods.
Accountabilities:
- Support the Project Services and Organization Manager in executing local administrative responsibilities.
- Facilitate new employee onboarding procedures, which include organizing first-day access passes, safety orientations, provision of IT equipment, and seating arrangements.
- Arrange visa, gate passes, safety orientations, transportation, PPE, catering meeting rooms etc if required for visitors.
- Organize meetings and other project gatherings.
- Process procurement of office supplies etc in coordination with vendors (catering, weekly office supplies etc).
- Assist in producing and reviewing documents related to the project.
- Oversee and coordinate the distribution of parking facilities for employees.
- Support on required reporting as required from management team.
- Plan and organize events and activities for the project.
- Continuously update the SharePoint Collaboration and other project information systems as required.
- Support on approval of travel related to the project.
- Keep control of office logistics and travel logistics.
- Oversee all administrative requirements (seating arrangements, IT equipment, pantry, stationery etc).
- Maintain personnel master lists, including POB (person on board) and contact information lists.
- Coordinate with the office responsible if support or maintenance is required.
- General administrative support as requested.
Qualifications and Experience:
- Fluent in English, both written and spoken.
- Ability to handle multiple highly detailed tasks, determine priorities and organize work in a manner that allows for timely completion of projects.
- Proactive and solution-oriented approach.
- Dynamic, hands-on person, meticulous and high attention to details.
- Excellent oral presentation and written communication skills.
- Good co-operation and interpersonal skills.
- Able to work effectively and organized.
- Ability to motivate and communicate.
Project Admin employer: Strategic Resources ERC Ltd
Join a leading Oil and Gas Company in Aberdeen, where you will be part of a dynamic team that values collaboration and innovation. With a strong focus on employee development, we offer comprehensive onboarding processes, continuous training opportunities, and a supportive work culture that encourages growth and teamwork. Enjoy the unique advantage of working in a vibrant city known for its rich maritime history and thriving energy sector, making this an excellent place to advance your career while contributing to impactful projects.
Contact Detail:
Strategic Resources ERC Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Project Admin
✨Tip Number 1
Network like a pro! Reach out to your connections in the oil and gas industry, especially those who might know about opportunities at our client. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Show us that you understand their values and how your skills as a Project Admin can make a difference. Confidence is key!
✨Tip Number 3
Practice your communication skills! As a Project Admin, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable with articulating your experience and ideas.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Project Admin
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Admin role. Highlight relevant experience and skills that match the job description, like your ability to handle multiple tasks and your attention to detail.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that demonstrate your proactive approach and excellent communication skills.
Showcase Your Organisational Skills:Since the role involves a lot of coordination and organisation, be sure to include examples of how you've successfully managed logistics or events in the past. This will show us you can handle the demands of the position.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Strategic Resources ERC Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the specific responsibilities mentioned in the job description, like onboarding procedures and document management. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires handling multiple detailed tasks, be ready to share examples of how you've successfully managed similar responsibilities in the past. Discuss your methods for prioritising tasks and ensuring timely completion, as this will highlight your proactive and solution-oriented approach.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. For instance, they might ask how you would handle a last-minute change in meeting arrangements or an issue with office supplies. Think through potential scenarios and prepare your responses to show your dynamic, hands-on attitude.
✨Communicate Clearly and Confidently
As excellent communication skills are crucial for this position, practice articulating your thoughts clearly. Whether it’s discussing your previous experiences or explaining how you would approach a task, ensure your oral presentation is confident and concise. This will leave a positive impression on the interviewers.
