Training & Competence Coordinator in Aberdeen

We are partnering with an Oil and Gas Company in Aberdeen to recruit for a Training & Competence Coordinator. This is a 12 Month PAYE contract role with a hybrid working system in place.

Job Objective

Our client is seeking an experienced Training & Competence Coordinator to support the implementation and rollout of the Training & Competence Management System, with a strong focus on offshore operations and applicability to onshore roles. This temporary role (12 months) is created to support a critical implementation phase, including embedding the competence framework into the organisation, supporting the rollout of the Learning Management System (LMS) both offshore and onshore, and ensuring alignment with offshore regulatory, client and operational requirements.

The role requires someone who is comfortable working in a dynamic, project-driven environment and who can bridge policy, system, and operational reality. The role combines administration, coordination, compliance monitoring, and stakeholder support, often working independently and in close collaboration with operational teams, HR, HSE and management. You will coordinate training activities, maintain competence records, and support regulatory and client requirements.

The Training & Competence Coordinator will be a key member of the HR Team in Aberdeen, reporting directly to the Lead HR Business Partner. All activities will be performed in accordance with the client’s Corporate Management System.

In this position, you will:

• Competence System implementation & Coordination
  • Support the implementation and embedding of the client’s Training and Competence framework across offshore and onshore workforce.
  • Maintain the company’s competence documentation, including competency profiles and matrices, ensuring they remain simple, clear, and workable.
  • Ensure the Competence / Learning / Training Management System (Mintra) is accurately populated, structured, and maintained during rollout.
  • Track competence status for each (offshore) employee, including assessments, expiries, and training requirements.
  • Act as a key point of contact between the business and the LMS vendor, ensuring high-quality and accurate data is provided.
  • Plan and coordinate assessments with supervisors.
  • Support supervisors/assessors to ensure assessments are completed consistently and in line with company standards.
  • Review submitted assessment evidence and ensure it meets minimum clarity and compliance levels.
  • Escalate concerns or gaps early to HR/Operations.
• Training & Certification Coordination
  • Keep a live overview of mandatory (offshore) certifications (e.g., BOSIET, medicals).
  • Liaise with training providers to book courses cost-effectively.
  • Identify competence gaps based on operational needs and coordinate targeted training solutions.
• Compliance & Audit Readiness
  • Prepare competence documentation for client audits and internal reviews.
  • Support external auditors or clients requesting competence evidence.
• General HR/Operations Support
  • Support onboarding of new offshore employees, ensuring competence requirements are explained.
  • Assist HR and Operations with general documentation or planning related to competence and training.
  • Provide guidance to employees and managers on progression requirements and competence expectations.
  • Support continuous improvement of training and competence processes.

What the client is looking for:

• Structured, hands‑on, and well‑organised professional with strong planning skills and a keen eye for detail.
• Ability to work in line with policies and procedures and translate frameworks and systems into workable solutions for the business.
• Comfortable working independently, managing multiple stakeholders and driving implementation activities forward.

Experience Required:

• Demonstrable experience in a training, competence, or compliance role.
• High level of accuracy and attention to detail and to show flexibility.
• Working knowledge of Training & Competence Management Systems and Processes.
• Knowledge and experience of Oil and Gas (offshore) industry training standards and audits.
• Experience working with training providers and certification bodies.
• Assessor or Verifier training (or willingness to pursue).
• Ability to manage a variety of tasks and objectives to a high level in a fast‑paced environment.
• Competent in the use of all MS Office packages with a strong focus on MS Excel, PowerPoint, and Outlook.