At a Glance
- Tasks: Manage enquiries, schedule meetings, and prepare reports for the Director.
- Company: Respected UK supplier of housing and community services.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Confidentiality is crucial; dynamic role with varied responsibilities.
- Why this job: Be the key support for a Director and make a real difference in the community.
- Qualifications: Experience in secretarial support and NVQ3 in Business Administration preferred.
The predicted salary is between 30 - 30 € per hour.
My Client, a well respected UK supplier of housing, care and community services, including general rented, retirement living, supported housing, student and key worker accommodation and care homes, have a vacancy for a Directors Secretary.
Key responsibilities will be to manage all enquiries on behalf of the Director, acting as the initial point of contact for incoming calls and mail, proactively making decisions on which information needs to be brought to their attention.
- Maintain and monitor the Director's diary, managing conflicts and priorities including screening meeting requests, scheduling internal and external meetings.
- Respond to ad hoc requests as necessary, preparing and collating information and reports on behalf of Directors in a timely manner to effectively communicate key business messages.
- Manage the resolution of HR processes including recruitment and payroll issues and maintain related records on behalf of the Senior Manager / Director ensuring confidentiality.
A full list of responsibilities can be provided to suitable candidates.
Proven experience of providing secretarial support at a senior level, NVQ3 in Business Administration or similar. Proven experience of working to deadlines and prioritising workloads. Intermediate level in use of Microsoft Packages.
Directors Secretary employer: Strategic Placements
As a leading UK supplier of housing, care, and community services, our company prides itself on fostering a supportive and inclusive work environment where employees can thrive. We offer competitive benefits, opportunities for professional development, and a culture that values collaboration and innovation, making it an ideal place for those seeking meaningful and rewarding employment in the community services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Directors Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the housing and care sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute as a Directors Secretary.
✨Tip Number 3
Practice your communication skills! As a Directors Secretary, you'll be the first point of contact. Make sure you can articulate your thoughts clearly and confidently during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Directors Secretary
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your secretarial experience, especially at a senior level. We want to see how you've managed diaries, handled enquiries, and supported directors in previous roles.
Showcase Your Skills:Don’t forget to mention your proficiency in Microsoft Packages! We’re looking for someone who can hit the ground running, so any specific examples of how you’ve used these tools effectively will really stand out.
Be Clear and Concise:When writing your cover letter, keep it straightforward. We appreciate clarity, so make sure you communicate your key achievements and how they relate to the responsibilities listed in the job description.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Strategic Placements
✨Know Your Director's Needs
Before the interview, research the company and understand the specific needs of the Director you'll be supporting. Familiarise yourself with their recent projects or initiatives, as this will help you demonstrate how you can proactively manage their enquiries and priorities.
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience in managing diaries and scheduling meetings. Bring examples of how you've successfully handled conflicts and prioritised tasks in the past. This will show that you can effectively manage the Director's time and commitments.
✨Demonstrate Confidentiality and Discretion
As a Directors Secretary, confidentiality is key. Be ready to share examples of how you've maintained confidentiality in previous roles, especially when dealing with sensitive HR processes or information. This will reassure them that you can handle their information with care.
✨Brush Up on Microsoft Packages
Since the role requires an intermediate level of Microsoft skills, make sure you're comfortable with tools like Word, Excel, and Outlook. Consider preparing a quick demonstration of your skills or discussing how you've used these tools to create reports or manage data effectively.
