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- Tasks: Support the CEO with diary management, meeting coordination, and governance processes.
- Company: Fast-scaling private-equity-backed firm in Waterloo, London.
- Benefits: Competitive salary, healthcare, bonus, and hybrid working model.
- Why this job: Be at the heart of leadership and make a real impact in a dynamic environment.
- Qualifications: Experience supporting CEOs in complex organisations and strong governance knowledge.
- Other info: Join a high-trust team and thrive in a fast-paced, growth-focused setting.
The predicted salary is between 52000 - 78000 £ per year.
We are partnering with a fast-scaling, private-equity-backed client to appoint an exceptional Executive Assistant to support its Chief Executive Officer at a pivotal stage of growth. This is a true right-hand role, operating at the heart of leadership, governance and decision-making. The CEO is seeking a highly trusted, emotionally intelligent and commercially astute Executive Assistant who brings structure, clarity and calm to a complex, fast-moving environment. This role aligns to Level 4 / 5 of the Global Skills Matrix and will suit an EA who is confident operating at CEO and Board level, understands the rhythm and expectations of a Private Equity–backed environment, and takes pride in running a disciplined, high-performing executive function.
You will provide senior-level Executive Assistant support to the Chief Executive Officer, acting as a central point of coordination between the CEO, Board and Senior Leadership Team. The role is predominantly CEO-focused (circa 80%), with the remaining 20% providing light-touch support to the Chief Financial Officer and Chair. This balance requires excellent judgement, prioritisation and an ability to protect the CEO’s time while ensuring clean, accurate and timely information flow across leadership and governance structures.
Key responsibilities include:
- Complex diary and inbox management aligned to strategic and Board priorities
- Acting as gatekeeper and trusted first point of contact for the CEO
- End-to-end coordination of Board, Committee and Executive meetings
- Preparation, circulation and quality control of Board and Committee packs
- Production of agendas, minutes, action logs and formal records
- Tracking actions and ensuring follow-through across senior stakeholders
- Supporting governance and company secretarial processes
- Managing highly confidential and commercially sensitive information
- Light-touch travel and expenses support for the CFO and Chair
You will be the individual ensuring the CEO is fully prepared, governance is robust, and leadership conversations are supported by accurate, well-structured information.
ABOUT YOU
You are a senior, career Executive Assistant who thrives in high-trust, high-impact environments and enjoys operating close to decision-making. You will bring:
- Demonstrable experience supporting at CEO level within complex organisations
- Experience within, or strong awareness of, Private Equity–backed businesses (or similar high-growth, investor-led environments)
- Confidence supporting Boards, Committees and senior leadership teams
- Strong understanding of governance, agendas, packs, minutes and action tracking
- Exceptional attention to detail and accuracy
- Advanced Microsoft Office and Outlook capability
- Clear, professional written and verbal communication
- High levels of discretion, integrity and sound judgement
- A calm, proactive and solutions-focused approach
You are commercially aware, emotionally intelligent and comfortable navigating change, growth and senior stakeholder dynamics.
Executive Assistant to CEO employer: Strategic PA Recruitment - SPECIALIST EA/PA AGENCY
Contact Detail:
Strategic PA Recruitment - SPECIALIST EA/PA AGENCY Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its leadership style. We want you to show that you understand the fast-paced, high-stakes environment of a private equity-backed business. Tailor your responses to highlight your experience in similar settings.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to convey information clearly and professionally. We suggest doing mock interviews with friends or using online resources to refine your verbal and written communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting CEOs or senior leaders, and showcase your skills in managing complex diaries and communications. We want to see how you can bring structure and clarity to our fast-paced environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully navigated high-pressure situations and supported leadership teams. Remember, we love a good story that shows your emotional intelligence and judgement.
Showcase Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to ensure their documents are polished and professional. It reflects your ability to manage important information accurately!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. This way, we can easily track your application and get back to you quicker. Plus, it shows us you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Strategic PA Recruitment - SPECIALIST EA/PA AGENCY
✨Know Your CEO
Before the interview, do your homework on the CEO and the company. Understand their vision, recent achievements, and challenges they face. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Details
Given the role's focus on diary management and meeting coordination, be prepared to discuss your experience with these tasks. Bring examples of how you've successfully managed complex schedules and ensured smooth communication between stakeholders.
✨Showcase Your Emotional Intelligence
This position requires a high level of emotional intelligence. Be ready to share instances where you've navigated sensitive situations or provided support during challenging times. Highlight your ability to remain calm and proactive under pressure.
✨Demonstrate Governance Knowledge
Familiarise yourself with governance processes and documentation. Be prepared to discuss how you've contributed to board meetings, prepared agendas, or tracked actions in previous roles. This will show that you understand the importance of structure and clarity in a fast-paced environment.
