Pharma Ops Project Coordinator - Hybrid London

Location: London – Hybrid (plus travel as required)

We are Strata! Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face-to-face experiences. As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients. Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.

Job Overview

Exciting opportunity to either kick start or further your career in the events industry! The successful candidate will support with the planning, coordinating and delivery of pre-production and post-production of live events and communications for clients represented by Strata.

Key Responsibilities

• Project Administration
• Prepare for going onsite: preparing PA kits, Crew shirts etc.
• Work with the team to ensure that key dates in the schedule are met.
• Organise internal/external meetings and own the required actions.
• Good housekeeping of Job Folders, with overall responsibility for filing.
• Good understanding of commercial principles such as mark-up and margin.
• Use Procim to accurately complete POs and timesheets on time and in line with the Strata policy.
• Book the required crew, catering, accommodation and flights for the Project Team.
• Liaise with venues and be their point of contact for Strata.
• Carry out post event reconciliation, including reporting and archiving event collateral.
• Be aware of health and safety issues and risk assessments.
• Ability to minute meetings and produce succinct and accurate contact reports.
• Responsible for updating project documentation, including contact sheet and the onsite schedule.
• Source any giveaways and basic event print work.
• Creative Delivery
• Project research for entertainment, gift and other required collateral.
• Liaise with suppliers and stakeholders to ensure delivery is in accordance with Strata’s quality management processes.
• Assist with the post event administrative process, including working with the Marketing function to create a case study.
• External to Strata
• Provide excellent customer service at all times.
• Listen and take note of client requirements.
• Monitor the quality of all client deliverables.
• Develop client relationships where appropriate.
• Team
• Act as a ‘Buddy’ to new Team Members and support the induction process.
• Identify and actively involve yourself in development opportunities.

Employee Benefits

• 25 days annual leave, plus usual Bank Holidays.
• Birthday day off.
• Private Health Insurance*.
• Cycle to work scheme.
• Hybrid working arrangement.

*Upon successful completion of a 6-month probation period.

EEO Statement

We welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Recruitment decisions are based solely on merit, qualifications, and business needs.