Project Coordinator - Production in London

Location: London and Brackley - Hybrid (plus travel as required)

We are Strata! Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face-to-face experiences. As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.

Job Overview

Exciting opportunity to either kick start or further your career in the events industry! The successful candidate will support with the planning, coordinating and delivery of pre-production and post-production of live events and communications for clients represented by Strata.

Key responsibilities (including, but not limited to):

• Project Administration
• Prepare for going onsite: preparing PA kits, Crew shirts etc
• Work with the team to ensure that key dates in the schedule are met
• Organise internal/external meetings and own the required actions
• Good housekeeping of Job Folders, with overall responsibility for filing
• Good understanding of commercial principles such as mark-up and margin
• Use Procim to accurately complete POs and timesheets on time and in line with the Strata policy
• Book the required crew, catering, accommodation and flights for the Project Team
• Liaise with venues and be their point of contact for Strata
• Carry out post event reconciliation, including reporting and archiving event collateral
• Demonstrate an understanding of AV / technical solutions
• Be aware of health and safety issues and risk assessments
• Ability to minute meetings and produce succinct and accurate contact reports
• Responsible for updating project documentation, including contact sheet and the onsite schedule
• Source any giveaways and basic event print work
• Creative Delivery
• Contribute to the creative content and delivery of projects
• Project research for entertainment, gift and other required collateral
• Liaise with suppliers and stakeholders to ensure delivery is in accordance with Strata’s quality management processes
• Attend site visits
• Reconciliation
• Assist with the post event administrative process, including working with the Marketing function to create a case study
• Archive collateral
• External to Strata
• Always provide excellent customer service
• Listen and take note of client requirements
• Uphold good production values on-site and on location
• Monitor the quality of all client deliverables
• Develop client relationships where appropriate
• Team
• Act as a ‘Buddy’ to new Team Members and support the induction process
• Identify and actively involve yourself in development opportunities

Job Requirements

• Educated to degree level or equivalent
• Creative, commercially minded and excited by the challenge of delivering quality event experiences
• Strong communication skills both verbally and in writing
• Excellent organisational skills and high attention to detail
• Self – motivated with ambition to learn quickly
• Strong client service ethic
• Resilience and stamina to sustain performance when under pressure to meet customer requirements
• Able to meet deadlines and prioritise to meet the needs of multiple requirements
• An ability and willingness to travel

Employee Benefits

• 25 days annual leave, plus usual Bank Holidays
• Birthday day off
• Private Health Insurance*
• Workplace pension scheme
• Death in service scheme
• Cycle to work scheme
• Hybrid working arrangement
• Regular social events*

*Upon successful completion of a 6-month probation period

Our Principles

We are a people-first brand experience agency with a set of core principles that guide our every action by measuring:

• A win for the client
• A win for the company
• A win for the team
• A win for you
• A win for the planet

Diversity at Strata

At Strata, people are at the heart of who we are. We recognise and value the diverse and unique perspectives, experiences, and backgrounds that each individual brings. We are committed to fostering a workplace where everyone feels respected, heard, valued, and empowered. We strive to create an innovative, creative, and inclusive environment where all employees and applicants can thrive.

We welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Recruitment decisions are based solely on merit, qualifications, and business needs.

Embracing diversity isn't just our goal, it's our strength, driving us towards a more inclusive future. At Strata, we are proud to be a Disability Confident employer, committed to creating an inclusive and accessible workplace where everyone can thrive. We actively promote equal opportunities and support individuals with disabilities throughout their careers. As part of our recruitment process, we encourage candidates to let us know if they require any reasonable adjustments - our team is committed to ensuring a fair, supportive, and inclusive experience from application through to employment.