HR Administrator

The HR Administrator plays a key role in supporting the delivery of a professional, efficient, and people-focused HR service across Strata's global workforce.

This is a broad HR generalist position responsible for supporting the full employee lifecycle, including recruitment and onboarding, employee records management, payroll and benefits administration, compliance, employee engagement, learning and development, performance management, and diversity, equity and inclusion initiatives.

Working closely with the Head of HR and key stakeholders across the business, the HR Administrator will help drive operational excellence, maintain compliance across multiple jurisdictions, and support the continuous improvement of HR processes and systems as Strata continues to expand its global footprint ensuring a seamless employee experience.

• WORKPLACE VALUES
• Growth mindset
• Resilience
• Community
• Humility
• Positivity
• Creativity

KEY RESPONSIBILITIES

• Recruitment & Talent Acquisition
• Support end-to-end recruitment administration through Hi Bob ATS.
• Create and publish job advertisements across relevant recruitment channels.
• Maintain accurate candidate records and recruitment workflows within Hi Bob.
• Screen applications and support hiring managers with candidate shortlisting.
• Coordinate interview scheduling and candidate communications.
• Prepare offer letters and employment contracts.
• Support pre-employment checks, right-to-work verification, and onboarding documentation.
• Generate recruitment metrics and reports to support hiring activity and workforce planning.
• Onboarding & Offboarding
• Coordinate onboarding activities to ensure a positive and compliant employee experience.
• Prepare welcome packs, induction schedules, and onboarding documentation.
• Ensure completion of all new starter administration, including system setup and policy acknowledgements.
• Manage employee exits, including offboarding documentation, system updates, and exit processes.
• HR Systems Administration (Hi Bob)
• Act as a key administrator for Hi Bob, ensuring employee and candidate data is accurate, secure, and up to date.
• Maintain organisational structures, employee records, workflows, and reporting within the platform.
• Support system enhancements, process improvements, and new functionality rollouts.
• Produce regular HR reports and dashboards, including headcount, turnover, recruitment, absence, and compliance metrics.
• Assist with user training and adoption of HR systems and processes.
• Employee Records Management
• Maintain accurate employee records, documentation, and personnel files.
• Ensure all employee data is managed in accordance with GDPR and relevant data protection regulations.
• Monitor document retention requirements and ensure records remain compliant across all regions.
• Manage electronic filing systems and document control processes.
• Payroll & Benefits Administration
• Support monthly payroll processes by preparing and validating employee data.
• Coordinate payroll changes, including new starters, leavers, salary changes, and benefits updates.
• Administer employee benefit programmes and support enrolment activities.
• Liaise with payroll and benefits providers to resolve employee queries.
• HR Compliance & Policy Management
• Support the development, implementation, and communication of HR policies and procedures.
• Maintain employee handbooks and HR documentation across the UK, US, APAC, and other operating regions.
• Ensure HR processes comply with employment legislation, health and safety requirements, and data protection regulations.
• Monitor compliance-related activities, including right-to-work checks, mandatory training, policy acknowledgements, and record keeping.
• Compliance Projects & Continuous Improvement
• Provide administrative and project support for HR compliance initiatives and audits.
• Support the implementation of global compliance programmes, policy reviews, and governance frameworks.
• Assist with internal and external audits by preparing documentation and compliance reports.
• Track project actions, deadlines, and stakeholder deliverables to ensure successful completion.
• Identify opportunities to improve HR processes, controls, and operational efficiencies.
• Support HR transformation initiatives, including system enhancements and process standardisation across regions.
• Learning & Development
• Coordinate training programmes, workshops, webinars, and Lunch & Learn sessions.
• Maintain training records and monitor completion of mandatory learning requirements.
• Support learning and development initiatives across the business.
• Performance Management
• Support the administration of performance review cycles and appraisal processes.
• Monitor completion of objectives, reviews, and probationary assessments.
• Prepare performance-related documentation and reporting.
• Diversity, Equity & Inclusion (DEI)
• Support the delivery of DEI initiatives and employee resource groups, including Women@Strata.
• Assist with DEI communications, events, reporting, and programme administration.
• Maintain relevant DEI metrics and records.
• Employee Relations & Employee Experience
• Provide administrative support for employee relations matters, including disciplinary, grievance, and absence management processes.
• Support coordinating employee engagement activities, events, and surveys.
• Support initiatives designed to enhance employee wellbeing, engagement, and retention.
• Maintain health and safety documentation and records.
• Support compliance with workplace health and safety requirements.
• Assist with employee wellbeing initiatives and programmes.
• Absence Management
• Track employee absence, sickness, and leave records.
• Conduct and document return-to-work interviews where required.
• Produce absence reports and identify trends for management review.
• General Administration
• Manage HR calendars, meetings, interviews, and training schedules.
• Administer Docu Sign workflows and ensure documentation is completed and stored appropriately.
• Support ad hoc HR projects and business initiatives as required.
• REQUIRED QUALIFICATIONS
• Previous experience in an HR Administrator, HR Coordinator, or similar HR support role.
• Experience using HR systems, ideally Hi Bob.
• Strong understanding of HR administration and employee lifecycle processes.
• Excellent organisational skills and attention to detail.
• Experience handling confidential information with discretion.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Power Point.
• Ability to manage multiple priorities in a fast-paced environment.
• Attention to Detail
• Collaboration and Teamwork
• Accountability
• Problem Solving
• Confidentiality and Integrity
• Organisation and Planning
• CIPD Level 3 or working towards CIPD qualification.
• INCUSIVITY

We want to harness diverse thinking and aspire to have a diverse workforce because, in our view, diversity enables better business outcomes and we recognise that we need Inclusion, Diversity and Equality to be successful.

• We want to attract, retain and develop diverse talent at all levels
• #J-18808-Ljbffr