Event Project Manager, Auto - 12-month maternity cover contract in Coventry

We are Strata! Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face-to-face experiences.

As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.

The Project Manager is responsible for supporting the team with coordinating and delivering a wide range of events and services for one of the world’s largest Automotive companies. This position requires knowledge of the automotive industry along with experience of working in either an events agency environment or client side in an events-based role.

Responsibilities

• Client Management: Strong communication skills, with experience working with multiple stakeholders at varying levels of seniority.
• First point of contact within the client’s office, representing Strata at all times.
• Brief taking: Take briefs for new projects from internal stakeholders, querying as required to ensure a full brief is communicated to the Strata team and other third party agencies.
• Liaise with internal stakeholders to ensure delivery is in accordance with client/brand expectations.
• Use agreed SLA as reference point for all communications and ensure both client and Strata team follows as appropriate.
• Attend site visits.
• Project administration: Prepare briefing documents.
• Event documentation: ensuring protocol is followed (agendas, contact reports) and all actions are followed up by the client side.
• Work with the Strata and client teams to ensure key dates in event schedule are met.
• Organise status calls/meetings; internally and externally – diary invites.
• Maintain good housekeeping of server folders and files, ensuring all documents are correctly labelled and filed in accordance with Strata and client processes.
• Demonstrate an understanding of commercial principles, ensuring overall project finance are up to date, reporting into the Account Director as required.
• Archive event materials post-event, ensuring all documents are labelled and filed in accordance with Strata and client processes.
• Demonstrate a good working knowledge of the project, schedules etc as appropriate.
• Work with the client team to book and arrange vehicles transport for events following internal processes.
• Demonstrate an excellent knowledge of brand guidelines ensuring good brand guardianship through event – digital and printed, event collateral and branding.
• Work with client to ensure Strata received approvals and POs in accordance with company policy.
• Attendance at on-site events (as required).
• Reconciliation and post event: Archive event materials in accordance with client processes – ensure all items are clearly labelled and filed correctly.

The successful candidate will work at a similar level within a marketing communications/experiential agency or internally within a client events/comms team and be able to demonstrate the following:

• Provide excellent level of customer service and meet specific client requirements both on site and location.
• An excellent communicator at all levels.
• Able to uphold good production values throughout project timeline.
• Monitor the quality of all client deliverables.
• Develop positive client relationships and be the main contact for event enquiries.
• Act as a brand ambassador for Strata and the client’s brand.
• Well organised and able to manage multiple projects with ease.
• Promote the sale of other Strata products e.g., Digital, Creative Services etc.

Employee Benefits

• 25 days annual leave, plus usual Bank Holidays.
• Birthday day off.
• Private Health Insurance.
• Workplace pension scheme.
• Death in service scheme.
• Cycle to work scheme.
• Hybrid working arrangement.
• Regular social events.

Our Principles

We are a people-first brand experience agency with a set of core principles that guide our every action by measuring:

• A win for the client - Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter.
• A win for the company - We believe in long-term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we’re always ahead of the curve, offering you the best brand experiences.
• A win for the team - Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver.
• A win for you - Whether you’re engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We’re dedicated to providing our employees with an enriching workplace that supports their growth and well-being. For our clients, a win means achieving your objectives and making your brand shine.
• A win for the planet - We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco-friendly event practices to conscious resource management, we aim to create events that are a win for the environment.

Diversity at Strata

At Strata, people are at the heart of who we are. We recognise and value the diverse and unique perspectives, experiences, and backgrounds that each individual brings. We are committed to fostering a workplace where everyone feels respected, heard, valued, and empowered. We strive to create an innovative, creative, and inclusive environment where all employees and applicants can thrive.

We welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Recruitment decisions are based solely on merit, qualifications, and business needs. Embracing diversity isn't just our goal, it's our strength, driving us towards a more inclusive future.