At a Glance
- Tasks: Support various departments with admin tasks and maintain accurate records.
- Company: Join a caring organisation dedicated to supporting the community.
- Benefits: Part-time hours, flexible work environment, and valuable experience.
- Other info: Opportunity for personal growth in a supportive team.
- Why this job: Gain hands-on experience in administration while making a difference.
- Qualifications: Admin qualification or two years' experience; strong IT and communication skills.
The predicted salary is between 9.9 - 12.1 £ per hour.
Position - Administrative Assistant ( Maternity leave cover)
Job Description
Strabane & District Caring Services is seeking a part-time Administrative Assistant to work Monday-Friday 9.00 am-3.30pm. Fixed- term contract for approximately 7 months.
Key Tasks
- Provide admin support to Domiciliary Care, Payroll and other departments.
- Process incoming/outgoing telephone calls and maintain accurate records.
- Process reports in relation to wages.
- Respond to staff enquiries relating to wage payments.
- Calculate domiciliary care worker mileage.
- Data input to software package.
- Maintain records.
- General administrative duties such as typing, photocopying, scanning, sending emails, filing, sorting mail, stock take etc.
- Cash handling duties when required.
- Perform reception duties when required, in an efficient, professional and courteous manner.
- Adhere to procedures relating to the proper use and care of equipment and material for which the role has responsibility.
- Establish and maintain effective working relationships with co-workers, supervisors and the general public.
- Maintain regular consistent and professional attendance, punctuality, personal appearance and adherence to relevant health and safety procedures.
- Any Other Duties
This description of the post is intended to provide a basic outline of the primary functions, the post-holder will in addition have additional responsibilities agreed in accordance with his/her Manager.
It is also anticipated that the post-holder will be required to be flexible when responding to operational needs of Strabane & District Caring Services and this will also from time to time create variance from the role described.
- Relevant qualification in Administration (Level 2 or above)
- Minimum of two years’ experience working in an administrative /receptionist role
- Maths & English GCSE (Grade A – C or equivalent)
- Minimum one-year experience working in an administrative role
- Demonstrate proficiency in the use of IT packages in particular Microsoft Office
- GDPR knowledge
- Good interpersonal skills
- Can demonstrate good teamwork skills
- Self-motivated
- Can work under pressure
- Can carry out instructions
- Competent written and oral communication skills
- Ability to plan, organise and prioritise workload
- Ability to maintain confidentiality at all times
- Pleasant personality
- Reliable
- Be able to work flexible hours
- Good personal hygiene
- Good state of health
- Good customer care skills
- Maintaining databases and spreadsheets
- Additional Information
- Criteria may be enhanced for shortlisting purposes
- #J-18808-Ljbffr
Administrative Assistant ( Maternity leave cover) in Strabane employer: Strabanedistrictcaring
Strabane & District Caring Services is an exceptional employer dedicated to enhancing the lives of vulnerable individuals in the community. With a strong focus on employee development, we offer ongoing training and support, fostering a collaborative work culture that values compassion and teamwork. Working in Strabane not only provides the opportunity to make a meaningful impact but also allows for personal growth in a supportive environment.
