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- Tasks: Be the go-to person for office queries and ensure everything runs smoothly.
- Company: Join a dynamic team in a supportive work environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative atmosphere.
- Other info: Opportunity to learn and grow in a fast-paced setting.
- Why this job: Make a real difference in the office while enhancing your organisational skills.
- Qualifications: Experience in office management and knowledge of GDPR regulations required.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities
- First point of contact for all office queries and visitors.
- Ensure office wide compliance with GDPR regulations.
- Responsible for the smooth running of the office environment.
- Responsible for the provision and supply of stationery, printers and furniture within the office.
- Respond to customer feedback and complaints via the website / mailbox.
- Administer and oversee any document control system for office usage (e.g., utility bills / sub‑contractor documentation).
- Ensure office set‑ups are established and maintained in accordance with company standards.
- Maintain sufficient quantities of the appropriate PPE in the office to meet requirements.
- Process monthly credit card and expense reports.
- Carry out office inductions for new starters.
- Carry out equipment checks on a monthly basis and report findings (including annual PAT tests).
- Maintain high standards of cleanliness and upkeep of the office environment.
- Ensure all statutory notices are displayed and visible where appropriate.
- Provide weekly and cumulative schedules of materials, equipment and stationery orders for the office.
- Keep a record of all visitors to the office for review.
- Recommend and provide the necessary training to up‑skill all members of the team.
- Look for innovative solutions across the office and share across the Group to increase productivity, reduce costs and ensure best possible solutions are achieved.
- Responsible for contract cleaning within the office.
- Organise and manage the Managing Director’s inbox and diary.
- Co‑ordinate the Business Unit Managers’ daily correspondence and communication.
- Make all travel and accommodation arrangements, including all elements of international travel when necessary.
- Organise and collate paperwork for board and management meetings, including agendas, note‑taking and following up on action points.
- Provide routine and ad‑hoc management information and reports.
- Manage internal/external communications and arrangements on behalf of the Business Unit Managers, including communication with other international business units within the group.
- Arrange external and internal meetings as required.
- Create and maintain paper and computer‑based filing systems.
- Always uphold confidentiality and respect sensitivities.
- Participate in ad‑hoc tasks as and when required.
Qualifications (Required)
- Fully trained with GDPR regulations.
- Proven experience within an Office Management environment.
- Good mathematical and IT skills.
- MS Office suite knowledge (e.g., Outlook, Excel, Word, Visio, MS Project).
Desired
- Experience with a construction company.
- Ability to work to deadlines.
- Fire safety training / awareness.
- First aid certification.
Office Manager (Maternity Cover) in Solihull employer: Strabag
Contact Detail:
Strabag Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (Maternity Cover) in Solihull
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on a vacancy or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your experience aligns with their needs, especially around GDPR compliance and office management. We want to see that you’re not just a fit on paper!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from the interview to show you were engaged and interested.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We love seeing applications come directly from our site, and it shows you’re genuinely interested in being part of our team.
We think you need these skills to ace Office Manager (Maternity Cover) in Solihull
Some tips for your application 🫡
Show Us Your Personality: When you're writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A bit of humour or a personal touch can make your application stand out.
Tailor Your Application: Make sure to tailor your application to the Office Manager role. Highlight your experience with GDPR and office management, and relate it to the responsibilities listed in the job description. We love seeing how your skills fit our needs!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points for your skills and experiences where possible. We appreciate a well-structured application that makes it easy for us to see why you’re the right fit!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Strabag
✨Know Your GDPR Inside Out
Since the role requires a solid understanding of GDPR regulations, make sure you brush up on the key principles and how they apply to office management. Be ready to discuss specific examples of how you've ensured compliance in previous roles.
✨Showcase Your Office Management Skills
Prepare to talk about your experience in managing office environments. Highlight your ability to maintain supplies, oversee document control systems, and ensure cleanliness. Use specific examples to demonstrate how you've improved office efficiency in the past.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving skills, especially regarding customer feedback and complaints. Think of scenarios where you've successfully resolved issues and be prepared to explain your thought process.
✨Demonstrate Your IT Proficiency
Since good IT skills are essential, be ready to discuss your experience with the MS Office suite. You might even want to mention any specific projects where you used tools like Excel or Word to streamline processes or manage data effectively.