At a Glance
- Tasks: Manage and control project documentation for successful construction delivery.
- Company: Join STRABAG UK, a leader in construction and infrastructure.
- Benefits: Competitive salary, career development, and a supportive team environment.
- Other info: Opportunity to grow in a dynamic industry with a focus on best practices.
- Why this job: Be at the heart of innovative projects and enhance your information management skills.
- Qualifications: Experience in document control and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
As an Information Controller within the Build subdivision of STRABAG UK, you will play a key role in supporting the successful delivery of construction projects through the effective management, control, and distribution of project documentation. This is an excellent opportunity for a highly organised professional with a traditional document control background who is looking to move into a broader Information Management career pathway.
Responsibilities
- Undertake day-to-day information control activities across the project, ensuring information is received, checked, processed, distributed, filed and recorded in accordance with project requirements.
- Support the effective use of the Common Data Environment and associated information systems, including Asite or other project platforms, ensuring users follow agreed workflows, protocols and procedures.
- Manage incoming and outgoing information packages, documents, transmittals, enquiries, tenders, tender addendums and other project information exchanges.
- Update and maintain document metadata, document registers, tender/addendum schedules, trackers and other information records to support accurate reporting, traceability and information retrieval.
- Ensure project information control processes, metadata, CDE protocols, naming conventions, numbering requirements, workflows and filing structures are being followed.
- Work with Design Managers, BIM teams, Assurance teams, Pre-construction, Delivery teams and other project stakeholders to support their information and EDMS/CDE requirements.
- Generate routine reports for information sharing, document status, workflow progress, user activity, information quality, overdue actions and project team requirements.
- Support information quality by checking documents and information packages for completeness, correct metadata, status, suitability, revision, naming and compliance with project requirements.
- Assist with reviewing, refining and improving CDE workflows, information control processes, project-specific procedures, forms, trackers and process charts.
- Support project teams in the correct use of CDE systems, workflows and information control processes, including assisting with user guidance, onboarding and basic training where required.
- Maintain electronic and, where required, hard copy information records, ensuring latest information is available, appropriately filed and distributed to relevant parties.
- Support access control, information security and appropriate sharing of project information in line with project procedures and company requirements.
- Maintain effective communication with internal and external project teams, suppliers, client representatives and other stakeholders regarding information control requirements.
- Liaise with the Information Manager, Lead Information Controller, Project Lead or other nominated Information Management representative to support standardisation, consistency and sharing of best practice across the business.
- Keep updated on relevant systems, tools, standards and good practice, and contribute to improvements in information control, CDE use, automation, reporting and data-driven ways of working.
Qualifications
- Previous experience in document control, information control, CDE administration, EDMS support or project information coordination with experience using Asite.
- Experience working with project information, documents, registers, workflows, metadata or document control processes within a construction, infrastructure, engineering, design or project delivery environment.
- Good communication skills, with the ability to deal with internal and external project team requests in a professional and helpful manner.
- Good organisational and administrative skills, including the ability to manage individual workloads, deadlines, document records and project information trackers.
- Good working knowledge of Microsoft Office applications, including Outlook, Word and Excel.
- Ability to maintain accurate document metadata, registers, filing structures and information records.
- Strong attention to detail and a quality-focused approach to checking, processing and issuing project information.
Desired
- Experience of Asite or comparable CDE / EDMS platforms such as ProjectWise, AssetWise, SharePoint, Viewpoint, ACC, Thinkproject or CEMAR.
- Experience working in a design, pre-construction, tendering, assurance or delivery environment.
- Experience managing tender information, tender addendums, enquiries, document registers, transmittals or formal information exchanges.
- Ability to generate and interpret routine reports for information sharing, document status, workflow progress, overdue actions, user activity and information quality.
- Experience supporting CDE protocols, workflows, process charts, document control procedures or information management plans.
- Basic knowledge of Power BI, dashboards, SharePoint lists, forms or automation tools.
- BSI Project Information Professional, Asset Information Professional, or willingness to work towards relevant Information Management qualifications.
- Management / CDE training or certification.
- Working knowledge of BS1192 / PAS1192 legacy principles and the ISO 19650 suite of standards.
Information Controller employer: Strabag
STRABAG UK is an exceptional employer that values the growth and development of its employees, particularly in the Information Controller role within the Build subdivision. With a strong emphasis on collaboration and innovation, the company fosters a supportive work culture where professionals can thrive and advance their careers in information management. Located in a dynamic construction environment, STRABAG UK offers unique opportunities for meaningful contributions to major projects while ensuring a commitment to employee well-being and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Information Controller
✨Tip Number 1
Network like a pro! Reach out to people in the construction and information management sectors. Attend industry events or join online forums where you can connect with potential employers and learn about job openings.
✨Tip Number 2
Showcase your skills! Create a portfolio that highlights your experience with document control and information management. Include examples of how you've improved processes or managed projects effectively, and be ready to discuss these in interviews.
✨Tip Number 3
Prepare for interviews by researching STRABAG UK and understanding their projects and values. Tailor your responses to show how your background in document control aligns with their needs, especially regarding CDE systems and workflows.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team at STRABAG UK.
We think you need these skills to ace Information Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Information Controller role. Highlight your document control experience and any relevant skills that match the job description. We want to see how your background fits with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your experience aligns with our needs. Keep it concise but engaging – we love a good story!
Show Off Your Skills:Don’t forget to showcase your skills in information management and any experience with CDE systems like Asite. We’re keen on seeing how you can contribute to our projects, so make those skills pop!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Strabag
✨Know Your Stuff
Make sure you brush up on your knowledge of document control processes and the Common Data Environment (CDE). Familiarise yourself with Asite or any other relevant platforms mentioned in the job description. Being able to discuss specific examples from your past experience will show that you're not just familiar with the concepts, but that you can apply them effectively.
✨Showcase Your Organisational Skills
As an Information Controller, organisation is key. Prepare to discuss how you've managed information in previous roles, including how you maintained document registers and tracked project information. Bring examples of how you’ve improved workflows or ensured compliance with protocols, as this will demonstrate your proactive approach.
✨Communicate Clearly
Good communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. Be ready to explain how you've liaised with various stakeholders in the past, and how you handled requests from internal and external teams. This will highlight your ability to maintain effective communication, which is crucial for success in this position.
✨Be Ready to Problem-Solve
Expect questions that assess your problem-solving abilities, especially regarding information quality and compliance. Think of scenarios where you identified issues with document accuracy or workflow inefficiencies and how you resolved them. Showing that you can think critically and improve processes will set you apart from other candidates.
