Office Manager (Maternity Cover)

STRABAG UK is seeking an experienced and highly organised Office Manager to provide maternity cover for a 12-month period. This role is central to ensuring the smooth day-to-day running of the office, supporting senior management, and maintaining an efficient, professional working environment.

• First point of contact for all office queries and visitors.
• Ensure office wide compliance with GDPR regulations.
• Responsible for the smooth running of the office environment.
• Responsible for the provision and supply of stationery, printers and furniture within the office.
• Respond to customers feedback and complaints via the website/mailbox.
• Administer and oversee any document control system for any office usage responsibility (i.e. utility bills/sub-contractor documentation etc).
• Ensuring office set ups are established and maintained in accordance with company’s standards.
• Ensure there are sufficient quantities of the appropriate PPE in the office to meet the requirements.
• Process monthly credit card and expense reports.
• Carry out office inductions for new starters.
• Carry out equipment checks on a monthly basis and report findings (inc. annual PAT tests).
• Maintain high standards of cleanliness, and the upkeep of office environment.
• Ensure ALL statutory notices are displayed and visible where appropriate.
• Provide weekly and cumulative schedules of materials, equipment and stationery order for the office.
• Keep a record of all visitors to the office for review.
• Recommend and provide the necessary training to upskill all members of the team.
• Look for innovative solutions across the office and share across the Group to increase productivity/reduce costs and ensure “best possible” solutions are achieved.
• Responsible for the contract cleaning within the office.
• Organise and manage the Managing Director's inbox and diary.
• Co-ordinate the Business Unit Manager's daily correspondence and communication.
• Make all travel and accommodation arrangements, when necessary, including all elements of international travel.
• Organise and collate paperwork for board and management meetings, including agendas, note-taking, and following up on action points.
• Provide routine and ad hoc management information and reports.
• Manage internal/external communications and arrangements on behalf of the Business Unit Managers, including communication with other international business units within the group.
• Arrange external and internal meetings, as required.
• Create and maintain paper and computer-based filing systems.
• Always uphold confidentiality and respect sensitivities.
• Participate in ad-hoc tasks as and when required.

What matters to us:

• Fully trained with GDPR regulations.
• Proven experience within an Office Management environment.
• Good mathematical and IT skills.
• MS package knowledge (e.g. Outlook, Excel, Word, Visio, MS Project).
• Experience with a Construction Company.
• Ability to work to deadlines.
• Fire safety training/awareness.
• First Aider.

What you stand to gain:

• Opportunity to work and have a lasting impact on landmark UK infrastructure projects.
• Collaborative and innovative working environment.
• Professional development and career progression.
• Competitive salary and benefits package including private health cover, 9% pension and 25 days holiday.

We stand for respect, partnership, and sustainability, creating a work environment that promotes safety, health, and development. Our committed and healthy employees are our most valuable asset – the foundation for sustainable growth and innovation. With our "People. Planet. Progress." strategy and the motto WORK ON PROGRESS, we drive change forward – with the goal of climate neutrality by 2040.