Team Legal PA in London

I am working with an international law firm based around St. Pauls and they are looking for a Team PA to join their existing team. The hours are 9.30am-5.30pm and they offer hybrid working after a period of time (3 days in the office/2 from home).

The Team PA is an integral part of the practice. They need to be adaptable, dynamic, and confident in their ability to support change, influence and build relationships.

The Team PA will provide an efficient, client focused, professional legal support service to the partners and fee earners within the practice:

• Provide a high level of tailored support to partners and fee earners and act as the first point of contact;
• Add value by taking a proactive approach to tasks and anticipating potential problems before they arise;
• Act as a role model to junior members of the team by sharing knowledge and demonstrating best practice;
• Proactively manage a varied workload, with the ability to prioritise and manage partner/fee earner expectations in relation to deadlines and status of tasks;
• Complex diary and inbox management for partners, and where necessary send holding responses and proactively resolve potential clashes when scheduling meetings;
• Organising internal and external meetings, effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place, preparation of agendas and collating meetings papers in a timely manner;
• Build an understanding of the fee earners work pressures and assist them to meet client demands and develop a knowledge of key clients;
• Arranging complex travel bookings, including producing itineraries, obtaining visas, flights, taxis, accommodation and rental cars etc;
• Understanding and leading the end-to-end billing process including generating accurate billing reports, draft bills, disbursements, amending narratives and raising credit notes in a timely manner;
• Proactively assist the partners/fee-earners with the collections process including drafting and sending emails to clients for outstanding invoices;
• Managing accounts payable (invoices), expenses and disbursements;
• Understanding the client matter opening process and using our file management system to run conflict searches, open matters, liaising with the risk team on client due diligence requirements, ensuring all relevant documents are filed electronically, file closure and archiving;
• Assisting on ad-hoc projects as and when required, for example managing bundles, organising and assisting with client functions, seminars etc;
• Managing group and fee earner contacts and BD activities to ensure they are up to date through our CRM InterAction;
• Utilising document production and ensuring that all typing, document formatting and redaction work is sent with clear instructions and deadlines;
• Proactively build relationships across the firm and assist across practice groups when required.