Commercial Property Legal PA in London

I am working with an established law firm at London Bridge and they are looking for a Commercial Property Legal PA to work for a busy partner and team. The firm offers hybrid working (2 days in the office/3 from home) and this is a permanent position working 9.30am-5.30pm.

Main responsibilities:

• Supporting client onboarding processes, including opening new matters, following compliance procedures, obtaining KYC information and monies on account, preparing engagement letters, and managing introductory correspondence.
• Managing fee earners’ inboxes, including monitoring and prioritising emails, responding where appropriate, and routing messages to relevant colleagues to ensure timely action.
• Filing correspondence accurately within iManage.
• Proactively managing and maintaining diaries, arranging meetings, and coordinating logistics such as room bookings, video calls, travel arrangements, and materials preparation.
• Liaising with clients and third parties, handling queries professionally and efficiently.
• Producing documents using BigHand digital dictation, including typing, amendments, comparisons, track changes, and proofreading to ensure accuracy and consistency.
• Managing workflows to and from the Document Production Centre.
• Uploading and downloading documents to and from data rooms using Filesite.
• Checking and preparing engrossment versions of agreements.
• Completing Smart Forms where required.
• Carrying out commercial property searches using Land Registry, OS1/OS2, OCE downloads and applications, Search Acumen and TM Group platforms for commercial property searches, including plotting search areas and submitting searches.
• Preparing and submitting registration applications through the Land Registry Portal and managing requisitions.
• Preparing and issuing DocuSign envelopes and supporting colleagues with electronic signing processes.
• Preparing finance requests and account forms (e.g., proformas, CHAPS payments), handling residual balances, supporting the billing process, and assisting with financial reporting.
• Preparing financial statements and completion statements and supporting debt management processes.
• Coordinating travel bookings such as trains, flights, and hotels with our external travel provider.
• Assisting with Business Development activities including pitch preparation, mailings, responses, and events.
• Managing Deeds for archiving or distribution to clients/lenders.
• Handling file closures, including resolving account queries.
• Providing support to other EAs and PAs as needed, including during periods of absence.

About you:

• Ideally you will be able to demonstrate experience working in a similar PA role within a professional services environment.
• Previous experience in real estate or commercial property work.
• Strong typing skills (75wpm+ with high accuracy).
• Proficiency in BigHand digital dictation.
• Ability to produce accurate, well-presented documents.
• Strong verbal and written communication skills.
• Ability to remain calm under pressure and manage competing priorities.
• Excellent organisational and time-management skills.
• Strong attention to detail.
• Ability to build relationships and work collaboratively within a team.
• Proactive approach and confidence using initiative.
• Positive, adaptable, and solution-focused mindset.
• Excellent working knowledge of Microsoft Office and commonly used applications such as Elite 3E, BigHand, iManage, DocuSign, TitanFile, Litera Compare, Chrome River, and CRM (One Place).
• Experience completing property forms using Smart Forms, HM Land Registry Portal, Search Acumen, and TM Group.