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- Tasks: Manage diaries, organise meetings, and handle correspondence for legal professionals.
- Company: International law firm with a hybrid working model based in Southampton.
- Benefits: Flexible hours, competitive salary, and opportunities for professional growth.
- Why this job: Join a dynamic team and support legal experts in a fast-paced environment.
- Qualifications: Strong organisational skills and experience in administrative roles preferred.
- Other info: Exciting opportunities for career advancement in a prestigious firm.
The predicted salary is between 36000 - 60000 £ per year.
This position is working for an international law firm that has offices in Southampton. They are looking for a Legal PA to work 9.30am-5.30pm and the firm offers hybrid working.
- Organisation, diary and contact management: Pro-actively manage and maintain partner and fee earners' diaries, making appointments and coordinating internal and external client meetings, and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes.
- Arrange (or delegate to Legal Admin Assistants) the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc., and liaise with internal and external meeting attendees.
- Management of fee earners' inboxes when they are out of the office (holidays/long meetings) and monitoring and responding to post and/or emails, prioritising correspondence to enable fee earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; wherever possible, responding to and filing emails into iManage on behalf of partners and fee earners to reduce volume.
- Responding and dealing with external or internal telephone calls and queries in a professional manner, taking clear and concise messages for other members of the practice group as required.
- Organising travel arrangements through the travel company, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries.
- Organise individual client entertainment - e.g. deal closing dinners/drinks, table plans, travel booking, arranging small-scale hospitality for Partners or teams.
- Arrange events (invitations and bookings for in-house and small external gatherings, individual client entertainment deal closing dinners/drinks, table plans, travel booking etc.), occasional support at events e.g. registration desks.
- Preparation of key correspondence, reports and business development (BD): Manage flow of complex legal documents and presentations to DPS, ensuring house style and deadlines.
- Draft and type client correspondence (including BigHand dictation), proofread for accuracy, and retrieve documents from iManage.
- Prepare agendas, presentations, and meeting papers; ensure timely distribution and planning.
- Support billing by liaising with the billing team, producing documentation/reports, and prompting fee earners; understand Elite financial reporting.
- Amend/create capability statements, riders, and client-facing documents; source CVs and submit edits to BD.
- Produce engrossed documents with multiple appendices.
Legal PA employer: STOUR BAY PARTNERSHIP LTD
Contact Detail:
STOUR BAY PARTNERSHIP LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the law firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions. We recommend role-playing with a friend or using online resources to get comfortable with your answers. Confidence is key!
✨Tip Number 3
Show off your organisational skills during the interview. Bring a portfolio showcasing your past work, like complex documents you've managed or events you've organised. It’s a great way to demonstrate your capabilities!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. Plus, it shows that we’re genuinely interested in the position. And remember, apply through our website for the best chance!
We think you need these skills to ace Legal PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal PA role. Highlight your experience in diary management, client correspondence, and any relevant legal admin skills. We want to see how you can bring value to our team!
Showcase Your Organisation Skills: In your application, emphasise your organisational skills. Talk about how you've successfully managed multiple tasks or projects at once, especially in a fast-paced environment. We love candidates who can juggle responsibilities like pros!
Be Professional Yet Personable: When writing your cover letter, strike a balance between professionalism and personality. We appreciate a friendly tone that reflects your ability to communicate effectively with clients and colleagues alike.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at STOUR BAY PARTNERSHIP LTD
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal PA. Familiarise yourself with diary management, client correspondence, and document preparation. This will help you answer questions confidently and demonstrate your knowledge of the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed complex schedules or handled multiple tasks simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges a Legal PA might face, such as managing conflicting appointments or handling urgent emails. Prepare your responses in advance to show you're proactive and resourceful.
✨Demonstrate Professional Communication
As a Legal PA, communication is key. Practice articulating your thoughts clearly and concisely. During the interview, maintain a professional tone, and don’t forget to ask insightful questions about the firm’s culture and expectations to show your genuine interest.
