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For Companies At a Glance
- Tasks: Provide top-notch support to partners, manage diaries, and organise events.
- Company: Join a leading international law firm in Edinburgh with a vibrant culture.
- Benefits: Enjoy hybrid working, valuable training, and career development opportunities.
- Why this job: Kickstart your career in a professional environment while making meaningful connections.
- Qualifications: Experience in administration or professional services is a plus.
- Other info: Dynamic role with a focus on client service and teamwork.
The predicted salary is between 30000 - 42000 £ per year.
I am working with an international law firm and they are recruiting for a role within their Edinburgh office. The hours are 9am-5pm and they offer hybrid working (3 days in the office/2 from home). They will also consider candidates who have worked within professional services or candidates who have experience as an administrator and are looking to expand their career.
The Role
To deliver outstanding proactive executive support to partners and fee-earners, displaying a keen focus on high-quality client service. This is a great opportunity for someone who is motivated and passionate about delivering a professional service of the highest quality. The role offers valuable experience, training, and genuine career development prospects.
Responsibilities
- Organisation and Planning
- Complex diary and travel management with supervision when needed.
- Diarising and supporting the monitoring of deadlines.
- Arranging client entertainment and assisting with organisation of client seminars/conferences with supervision when needed.
- Preparation of agendas and meeting papers.
- Responsibility for organising internal events (e.g. training sessions, social events).
- Creating first draft emails and letters on behalf of fee-earners ready for review.
- Ownership of inbox filing delegating to an Administration Assistant as appropriate.
- Interface with other business services teams and ownership on resolving any business operations problems.
- Managing fee-earner capacity trackers.
- Research into clients as instructed by fee-earners.
- Acting as key client contact for non-legal queries (e.g. dealing with telephone queries, liaising with client secretarial team to discuss billing processes).
- Building and maintaining effective relationships with both internal and external clients.
- Supporting client reporting requirements.
- Supporting partners on bids, tenders.
- Supporting partners with creation of client presentation materials.
- Supporting events in collaboration with Business Development.
- Handling any complex billing arrangements with supervision when needed.
- Supervising Administration Assistants with routine billing and expenses processing.
- Supervising Administration Assistants with post-matter completion.
- Supporting Partners on monitoring WIP management with supervision when needed.
- Completion of NBI forms.
- Preparing letters of engagement.
- Arranging conflicts and AML checks.
- Ensuring all parties lists are kept up to date.
- Preparing pitch documents.
- Transcribing BigHand dictations of less than 5 minutes.
- Archiving and storing of original documents.
- Creating and amending data sets in Excel.
- Creating and amending PowerPoint presentations.
- Creating, formatting and amending Word documents.
- Carrying out document comparisons and document conversions (e.g. PDF to Word, house-style).
- Proof reading.
- Creating Tikit links.
Legal PA in Edinburgh employer: STOUR BAY PARTNERSHIP LTD
Contact Detail:
STOUR BAY PARTNERSHIP LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to connections in the legal field or professional services. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Show them you’re not just another candidate; you’re genuinely interested in their work and values.
✨Tip Number 3
Practice your communication skills. As a Legal PA, you’ll need to convey information clearly and professionally. Mock interviews with friends can help you nail this!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you stand out and land that dream job in the legal sector.
We think you need these skills to ace Legal PA in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal PA role. Highlight any relevant experience in professional services or administration, and don’t forget to showcase your organisational skills and client service focus!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for delivering high-quality service and how your skills align with the responsibilities of the role. Keep it professional but let your personality show through.
Showcase Your Skills: In your application, be sure to mention specific skills that are relevant to the job, like diary management, document preparation, and client relationship management. We want to see how you can contribute to our team!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows you’re serious about joining our team at StudySmarter!
How to prepare for a job interview at STOUR BAY PARTNERSHIP LTD
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal PA. Familiarise yourself with tasks like diary management, client relationship management, and document preparation. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Since the role involves complex diary and travel management, be ready to discuss your organisational strategies. Prepare examples from your past experiences where you successfully managed multiple tasks or projects, highlighting your attention to detail and ability to prioritise effectively.
✨Prepare for Client Interaction Scenarios
As a Legal PA, you'll be the first point of contact for clients. Think about how you would handle various client queries or situations. Practising responses to common scenarios can help you feel more confident and show that you're ready to build strong client relationships.
✨Demonstrate Your Team Spirit
This role requires collaboration with partners and other business services teams. Be prepared to share examples of how you've worked effectively in a team environment. Highlight your communication skills and willingness to support others, as this will resonate well with the firm's culture.