Document Production Operator

I am looking to recruit three full time remote DP Operators to work the following shifts

9.30am-5.30pm

10am-6pm

5pm-1am

Key tasks and responsibilities (a broad but not exhaustive list)• Transcribe, create, rebrand, format and amend emails, correspondence, attendance and meeting notes, documents, reports, billing narratives and mail merges• Prepare electronic engrossments, to include all ancillary documentation and diagrams• Create and amend PowerPoint/Visio/Jigsaw presentations, organisational and structure charts, step diagrams and family trees• Create, format and amend marketing documentation such as team sheets, seminar slides and pitches• Create, format, hyperlink and edit Excel spreadsheets, pivot charts, graphs and data formulas• Create, amend, compress, rename, hyperlink, redact and convert pdf documents, bundles, binders and fillable forms• Electronically date and sign documents• Prepare comparisons of Word, PowerPoint and Excel documents• Prepare and protect zipped folders of documents• Create, format and amend the Firm’s Policy documents, working closely with the Heads of each Business Support and Practice area• Create, format, amend and rebrand the Firm’s template and precedent library • Prepare and amend forms using Evo and Lexis Smart Forms• Enter client and intermediary data into InterAction, ensuring that the necessary proxy access has been granted, creating marketing lists where necessary• At the direction of the Client Document Specialist Lead, participate in software testing for Innovation and Technology and IT to ensure potential software purchases are rigorously vetted• Independently and at the direction of the Client Document Executive Lead, participate in any new or refreshed IT training sessions to ensure that all technical skills remain honed• Ensure documents are formatted in the Firm’s branding and house style and in line with existing systems and procedures• Proofread and review documents to ensure accuracy and consistency in adhering to the Firm’s house style• Use available systems and processes to ensure work is prioritised correctly and completed effectively• Ensure tasks are completed within the required timescales and to the highest standards• Collaborate with colleagues to break down larger tasks to achieve a quicker turnaround• Liaise with the internal client and the team, as appropriate, in relation to document production queries• Build solid relationships with and provide regular updates to service users on the progress of tasks• Support and help Partners, fee earners and other team members by sharing system and best practice knowledge, ensuring continuous skills developmentOther duties and responsibilities• Trouble-shooting IT issues for fee earners and providing document specialist support on software for users• Collaborate with CDS colleagues, both proactively and at the request of the Client Document Specialist Lead and Evening Supervisor where applicable• Completion of a monthly log of jobs undertaken• Working effectively with other legal and business resource teams as required• Any other duties as reasonably requested by the Client Document Specialist Lead or the Head of Internal Client Services