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- Tasks: Provide top-notch secretarial support and manage a busy partner's schedule.
- Company: Join a prestigious US law firm known for its competitive salary and benefits.
- Benefits: Enjoy a great salary, overtime pay, and a supportive work environment.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact.
- Qualifications: Strong IT skills, attention to detail, and excellent communication are essential.
- Other info: Office hours are 9.30am-5.30pm, with occasional overtime required.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
I am working with a US law firm based at Liverpool Street and they are looking for an experienced Legal PA who has worked at management level. The role is working for Head of Department and the hours are 9.30am-5.30pm and this is office based for the first six months.
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Responsibilities
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The key responsibilities of this role are set out below and there may be others which are not listed. Flexibility is essential as there will be occasions when extended hours are required (overtime is payable)
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Secretarial support, including: Extensive and pro-active diary management across time zones, meeting scheduling and understand stakeholder preferences and rectifying clashes. Understanding the priorities for the day/week and helping to manage the time to the best effect Organise internal and external meetings including all ancillary arrangements (e.g., book meeting rooms and refreshments, prepare agendas, technical support and proactively prepare any necessary document packs Build strong relationships with client EAs and other key stakeholders to understand how to work quickly and efficiently across the business Develop and maintain a comprehensive knowledge of the Head of the Practice group’s work and team priorities Document management, document comparison, document formatting and applying house styles, fixing corrupt documents, incorporating amendments and general correspondence Arrange travel and itineraries, to include keeping travel information updated (e.g Visas and passports) and to maintain and keep up to date knowledge of Firm travel policies and procedures and proactively checking country specific safety advice Create and maintain rolling ‘to-do’ lists and proactively prompt and drive forward as necessary Use initiative to manage email accounts and to develop and maintain systems to promote efficiency Arranging restaurant bookings and maintaining a list. Understanding and making best use of the Head of Practice’s time when arranging client breakfasts, lunches, dinners in the West End and City. Business Development Events and regularly keeping and maintaining all client information updated in Interaction Weekly input of time management for legal staff Personal ad-hoc work Administrative support, including: Managing compliance processes Assisting with billing Expenses and invoice processing Copying, archiving, e-filing and filing Assisting team secretaries with work as and when required Undertake additional project co-ordination and ad-hoc work, as required Â
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Senior Legal PA employer: Stour Bay Partnership Limited
Contact Detail:
Stour Bay Partnership Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Legal PA
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Intapp Time and Chrome River. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock diary management plan for a busy executive. This will showcase your ability to manage competing priorities effectively, which is crucial for this role.
✨Tip Number 3
Research the law firm’s recent cases or business development events. Being knowledgeable about their work will not only impress during interviews but also help you understand how you can contribute to their success.
✨Tip Number 4
Practice your communication skills by preparing to discuss how you would handle client interactions and liaising with various stakeholders. Clear and effective communication is key in this role, so be ready to demonstrate your abilities.
We think you need these skills to ace Senior Legal PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Senior Legal PA. Emphasise your secretarial support skills, document management experience, and any familiarity with legal terminology.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed competing priorities in previous roles, and express your enthusiasm for working in a busy law firm environment.
Highlight IT Proficiency: Since excellent IT skills are crucial for this role, ensure you mention your proficiency in Outlook, Word, Excel, and PowerPoint. If you have experience with Intapp Time, Chrome River, or other relevant software, be sure to include that as well.
Proofread Your Application: Before submitting your application, take the time to proofread everything. Check for spelling and grammatical errors, and ensure that your formatting is consistent. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Stour Bay Partnership Limited
✨Showcase Your Organisational Skills
As a Senior Legal PA, you'll need to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've successfully organised complex schedules or projects in the past.
✨Demonstrate IT Proficiency
Familiarity with software like Outlook, Word, Excel, and PowerPoint is crucial. During the interview, mention any experience you have with these tools, especially if you've used Intapp Time or Chrome River.
✨Highlight Attention to Detail
The role requires a keen eye for detail, especially in document management and formatting. Bring up instances where your attention to detail made a significant difference in your work.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle competing priorities and tight deadlines. Think of scenarios where you've had to juggle multiple responsibilities and how you managed them effectively.
