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- Tasks: Provide top-notch secretarial support and manage complex schedules for the Head of Department.
- Company: Reputable US law firm located in Liverpool Street with a dynamic work environment.
- Benefits: Competitive salary, overtime pay, and opportunities for professional growth.
- Why this job: Join a prestigious firm and play a key role in supporting legal excellence.
- Qualifications: Experience as a Legal PA at management level and strong organisational skills.
- Other info: Office-based for the first six months with potential for flexible hours.
The predicted salary is between 36000 - 60000 £ per year.
Overview: I am working with a US law firm based at Liverpool Street and they are looking for an experienced Legal PA who has worked at management level. The role is working for the Head of Department and the hours are 9.30am-5.30pm, and this is office based for the first six months.
Responsibilities:
- Secretarial support, including extensive and pro-active diary management across time zones, meeting scheduling, and understanding stakeholder preferences and rectifying clashes.
- Organise internal and external meetings including all ancillary arrangements (e.g., book meeting rooms and refreshments, prepare agendas, technical support, and proactively prepare any necessary document packs).
- Build strong relationships with client EAs and other key stakeholders to understand how to work quickly and efficiently across the business.
- Develop and maintain a comprehensive knowledge of the Head of the Practice group’s work and team priorities.
- Document management, document comparison, document formatting and applying house styles, fixing corrupt documents, incorporating amendments and general correspondence.
- Arrange travel and itineraries, to include keeping travel information updated (e.g., Visas and passports) and to maintain and keep up to date knowledge of Firm travel policies and procedures and proactively checking country specific safety advice.
- Create and maintain rolling ‘to-do’ lists and proactively prompt and drive forward as necessary.
- Use initiative to manage email accounts and to develop and maintain systems to promote efficiency.
- Arranging restaurant bookings and maintaining a list.
- Understanding and making best use of the Head of Practice’s time when arranging client breakfasts, lunches, dinners in the West End and City.
- Business Development Events and regularly keeping and maintaining all client information updated in Interaction.
- Weekly input of time management for legal staff.
- Personal ad-hoc work.
- Administrative support, including managing compliance processes, assisting with billing, expenses and invoice processing, copying, archiving, e-filing and filing, and assisting team secretaries with work as and when required.
- Undertake additional project co-ordination and ad-hoc work, as required.
Notes: Flexibility is essential as there will be occasions when extended hours are required (overtime is payable).
Senior Legal PA employer: Stour Bay Partnership Limited
Contact Detail:
Stour Bay Partnership Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Legal PA
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Senior Legal PA role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the firm and its culture. Understand their values and how they operate, so you can tailor your responses to show you're the perfect fit for their team.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. This will help you articulate your experience and skills confidently, especially when it comes to managing diaries and client relationships.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of resources to help you stand out, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Senior Legal PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Legal PA role. Highlight your experience in diary management, document handling, and any relevant legal support roles. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Head of Department's needs. Mention specific experiences that showcase your ability to manage time effectively and build relationships with stakeholders.
Showcase Your Organisational Skills: In your application, emphasise your organisational skills. Talk about how you've successfully managed multiple tasks, like scheduling meetings across time zones or maintaining comprehensive to-do lists. We love candidates who can keep things running smoothly!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Stour Bay Partnership Limited
✨Know Your Diary Management Inside Out
Since the role involves extensive diary management, brush up on your skills in this area. Be prepared to discuss how you’ve successfully managed complex schedules in the past, especially across different time zones. Think of specific examples where you’ve rectified clashes and prioritised effectively.
✨Showcase Your Document Management Skills
The job requires a strong grasp of document management and formatting. Bring examples of documents you've worked on, and be ready to explain how you ensure accuracy and adherence to house styles. Highlight any tools or software you’re familiar with that can streamline these processes.
✨Build Rapport with Stakeholders
Building strong relationships is key in this role. Prepare to talk about how you’ve developed relationships with client EAs and other stakeholders in previous positions. Share strategies you’ve used to understand their preferences and how you’ve adapted your approach to meet their needs.
✨Demonstrate Your Initiative
This position requires a proactive mindset. Think of instances where you took the initiative to improve efficiency or solve problems without being asked. Be ready to discuss how you manage email accounts and maintain systems that promote productivity, as this will show your potential employer that you can hit the ground running.
