At a Glance
- Tasks: Support a partner and corporate team with document management, travel planning, and client liaison.
- Company: Join a fantastic US law firm in the City with a strong reputation.
- Benefits: Enjoy a competitive salary, flexible working after six months, and excellent benefits.
- Other info: Office-based for the first six months, then flexible schedule of four days in-office and one day remote.
- Why this job: Gain valuable experience in a dynamic environment while contributing to exciting projects.
- Qualifications: 5 GCSEs including Maths and English, plus CILEX Level 3 qualification required.
The predicted salary is between 50000 - 55000 € per year.
Job Description
I am working with a law firm based at London Bridge and they are looking an experienced Legal PA to join their International Construction team, who work alongside the Commercial Dispute Resolution team, and are part of their Dispute Resolution Department. This is a permanent position and the hours are 9.30am-5.30pm and they offer hybrid working 3 days in the office/2 from home.
\n\nMain responsibilities
\n\n• Proactively managing and maintaining fee-earner diaries, making appointments and co-ordinating internal and external client meetings including ensuring fee earners have relevant materials required for any meetings, the booking of meeting rooms, video conference facilities, refreshments, restaurants, taxis etc.
\n\n• Making extensive travel arrangements (domestic and foreign, including completing and submitting visas), producing itineraries and ensuring expenses claims and trip reports are completed.
\n\n• Management of fee-earners' inboxes when they are out of the office; monitoring and responding to emails, prioritising correspondence to enable fee earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; wherever possible, responding to and filing emails into iManage.
\n\n• Onboarding new clients by following compliance rules, to include requesting official KYC documentation, managing opening of new matters.
\n\n• Acting as the key contact point for internal and external queries.
\n\n• Producing documentation as required - typing, drafting and amending documents, letters and correspondence where appropriate and proofreading all work to ensure consistent accuracy and high standard.
\n\n• Preparation of account forms and coordination of the end-to-end billing process and Elite 3E financial reporting; assisting fee-earners by liaising with the billing team, producing the relevant documentation and reports, and prompting fee-earners to complete all necessary paperwork etc.
\n\n• Supporting Business Development with the logistics for conferences, managing delegate logistics and ensuring the team is fully prepared with materials and briefing packs.
\n\n• Undertaking research using the internet, databases etc.
\n\n• Liaising with clients, Counsel, Experts and other external parties.
\n\n• Liaising with service providers (transcribers, common translators, hearing venues)
\n\n• Supporting other PAs where required, especially during any absence.
\n\n• Using initiative to take responsibility of administration that will assist the fee earners.
\n\n• Ensuring all correspondence/documentation is correctly electronically filed.
\n\n• Ensuring relevant BD and financial systems/reports are up to date.
\n\n\n\nAbout you
\n\n• Experience in a high performing legal services environment (preferably in Dispute Resolution or Construction Disputes)
\n\n• Previous experience of working in a client facing deadline driven environment
\n\n• Strong organisational skills with excellent diary management and time management skills. Having supported senior fee earners, including partners in your previous roles.
\n\n• Excellent oral and written communication skills.
\n\n• Strong attention to detail.
\n\n• A proactive, flexible and self-motivated approach. (important due to clients – very direct clients) resilient and robust
\n\n• A willingness to support your colleagues in a team environment
\n\n• Knowledge of Microsoft packages such as Outlook, Word, Excel and PowerPoint.
\n\n• Experience with Elite 3E, J Drive/iManage/FileSite, Exhibit Manager, Share Point and WordPress would be advantageous.
Legal PA in London employer: Stour Bay Partnership Limited
This prestigious US law firm in the City is an exceptional employer, offering a dynamic work environment that fosters professional growth and development. With a competitive salary range of £50,000 to £55,000 and a comprehensive benefits package, employees enjoy a flexible work schedule after an initial office-based period, promoting a healthy work-life balance. The firm's commitment to excellence and supportive culture makes it an ideal place for those seeking a rewarding career in the legal sector.
Contact Detail:
Stour Bay Partnership Limited Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Legal PA in London
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Intapp Time and Chrome River. Having a solid understanding of these tools can set you apart from other candidates and show your commitment to the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the diverse responsibilities of a Legal PA effectively.
✨Tip Number 3
Network within the legal industry, especially with professionals who work in corporate law. Attend relevant events or join online forums to connect with potential colleagues and gain insights into the firm's culture and expectations.
✨Tip Number 4
Prepare for the interview by practising common questions related to diary management and client liaison. Being able to articulate your experience in these areas will help you convey your suitability for the role confidently.
We think you need these skills to ace Legal PA in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Legal PA. Emphasise your document management, diary management, and communication skills, as these are crucial for the role.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the position and the firm. Mention specific experiences that demonstrate your ability to handle the tasks listed in the job description, such as managing travel itineraries or supporting business development.
Highlight Relevant Qualifications:Clearly state your qualifications, including your GCSEs and CILEX Level 3 certification. If you have experience with specific software mentioned in the job description, such as Intapp or Chrome River, be sure to include that as well.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is key in this role, so make sure your application reflects that quality.
How to prepare for a job interview at Stour Bay Partnership Limited
✨Showcase Your Organisational Skills
As a Legal PA, you'll need to demonstrate strong organisational abilities. Prepare examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will show your potential employer that you can handle the demands of the position.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with the software mentioned in the job description, such as Outlook, Word, Excel, and PowerPoint. If you have experience with Intapp Time or Chrome River, be ready to discuss it. Showing that you can hit the ground running with these tools will impress your interviewers.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of legal work, it's crucial to convey your understanding of confidentiality. Prepare to discuss situations where you've had to handle confidential information and how you ensured its security. This will reassure the firm of your professionalism.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to manage time effectively. Think of specific instances where you've had to prioritise tasks or deal with unexpected challenges, and be ready to share those experiences during the interview.
