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- Tasks: Create and format documents, presentations, and spreadsheets while ensuring brand consistency.
- Company: Join a dynamic firm focused on innovation and technology in document production.
- Benefits: Enjoy flexible remote work options and opportunities for skill development.
- Why this job: Be part of a collaborative team that values creativity and efficiency in a supportive environment.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn!
- Other info: Positions available for dayshift and evening shifts to suit your schedule.
The predicted salary is between 28800 - 43200 £ per year.
I am looking to recruit three full time remote DP Operators to work the following shifts:
- 9.30am-5.30pm
- 10am-6pm
- 5pm-1am
Key tasks and responsibilities (a broad but not exhaustive list):
- Transcribe, create, rebrand, format and amend emails, correspondence, attendance and meeting notes, documents, reports, billing narratives and mail merges.
- Prepare electronic engrossments, to include all ancillary documentation and diagrams.
- Create and amend PowerPoint/Visio/Jigsaw presentations, organisational and structure charts, step diagrams and family trees.
- Create, format and amend marketing documentation such as team sheets, seminar slides and pitches.
- Create, format, hyperlink and edit Excel spreadsheets, pivot charts, graphs and data formulas.
- Create, amend, compress, rename, hyperlink, redact and convert pdf documents, bundles, binders and fillable forms.
- Electronically date and sign documents.
- Prepare comparisons of Word, PowerPoint and Excel documents.
- Prepare and protect zipped folders of documents.
- Create, format and amend the Firm’s Policy documents, working closely with the Heads of each Business Support and Practice area.
- Create, format, amend and rebrand the Firm’s template and precedent library.
- Prepare and amend forms using Evo and Lexis Smart Forms.
- Enter client and intermediary data into InterAction, ensuring that the necessary proxy access has been granted, creating marketing lists where necessary.
- At the direction of the Client Document Specialist Lead, participate in software testing for Innovation and Technology and IT to ensure potential software purchases are rigorously vetted.
- Independently and at the direction of the Client Document Executive Lead, participate in any new or refreshed IT training sessions to ensure that all technical skills remain honed.
- Ensure documents are formatted in the Firm’s branding and house style and in line with existing systems and procedures.
- Proofread and review documents to ensure accuracy and consistency in adhering to the Firm’s house style.
- Use available systems and processes to ensure work is prioritised correctly and completed effectively.
- Ensure tasks are completed within the required timescales and to the highest standards.
- Collaborate with colleagues to break down larger tasks to achieve a quicker turnaround.
- Liaise with the internal client and the team, as appropriate, in relation to document production queries.
- Build solid relationships with and provide regular updates to service users on the progress of tasks.
- Support and help Partners, fee earners and other team members by sharing system and best practice knowledge, ensuring continuous skills development.
Other duties and responsibilities:
- Trouble-shooting IT issues for fee earners and providing document specialist support on software for users.
- Collaborate with CDS colleagues, both proactively and at the request of the Client Document Specialist Lead and Evening Supervisor where applicable.
- Completion of a monthly log of jobs undertaken.
- Working effectively with other legal and business resource teams as required.
- Any other duties as reasonably requested by the Client Document Specialist Lead or the Head of Internal Client Services.
Document Production Operator (Dayshift and Evening positions) employer: Stour Bay Partnership Limited
Contact Detail:
Stour Bay Partnership Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Production Operator (Dayshift and Evening positions)
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as PowerPoint, Visio, and Excel. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Showcase your attention to detail by preparing a few sample documents or presentations that reflect the firm's branding and style. This will give you a practical edge and show that you understand the importance of consistency in document production.
✨Tip Number 3
Network with current or former employees in similar roles to gain insights into the company culture and expectations. This can provide you with valuable information that you can use during interviews to highlight your fit for the team.
✨Tip Number 4
Prepare to discuss how you manage your time and prioritise tasks effectively, as this role requires meeting tight deadlines. Think of examples from your past experiences where you successfully handled multiple projects simultaneously.
We think you need these skills to ace Document Production Operator (Dayshift and Evening positions)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Document Production Operator. Focus on your proficiency in document formatting, software tools like PowerPoint and Excel, and any previous roles that involved similar tasks.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and explain how your background makes you a great fit. Mention specific tasks from the job description, such as creating and amending documents or collaborating with teams, to demonstrate your understanding of the position.
Showcase Technical Skills: Highlight your technical skills in document production and software usage. If you have experience with tools mentioned in the job description, such as Evo, Lexis Smart Forms, or InterAction, be sure to include this information to stand out.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. This is crucial for a role focused on document accuracy and consistency, and it shows attention to detail.
How to prepare for a job interview at Stour Bay Partnership Limited
✨Showcase Your Technical Skills
Make sure to highlight your proficiency in software like PowerPoint, Excel, and PDF tools during the interview. Be prepared to discuss specific examples of how you've used these applications in previous roles, especially in document formatting and data management.
✨Demonstrate Attention to Detail
Given the nature of the role, it's crucial to emphasise your attention to detail. Share experiences where you proofread documents or ensured accuracy in your work, as this will show that you can maintain high standards in document production.
✨Discuss Collaboration Experience
The job involves working closely with various teams and stakeholders. Be ready to talk about times when you've collaborated effectively with colleagues to complete tasks or solve problems, highlighting your communication skills and teamwork.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and prioritisation skills. Think of examples where you had to manage multiple tasks under tight deadlines, and explain how you approached those situations.
