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- Tasks: Join our HR team to digitize and organize personnel files efficiently.
- Company: Be part of a dynamic HR department focused on modernizing processes.
- Benefits: Flexible hours with part-time or full-time options available.
- Why this job: Great opportunity to gain experience in administration while making a real impact.
- Qualifications: No prior HR experience needed; basic IT skills are essential.
- Other info: Perfect for detail-oriented individuals looking to enhance their digital skills.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
HR Department Administrator
Inside IR25 – Onsite
Part Time or Full Time
Job Summary:
We are seeking a detail-oriented and efficient administrator to join our HR department. The primary responsibility of this role is to digitally scan approximately 1250 paper personnel files, which include documents of both active and inactive employees, and update them into electronic versions.
Key Responsibilities:
- Accurately scan and digitise paper personnel files.
- Ensure all scanned documents are correctly saved onto shared files.
- Perform routine assignments within standardized procedures and practices.
- Work under regular supervision to achieve objectives and meet deadlines.
- Utilize basic IT skills to manage and organize digital files.
Requirements:
- No prior HR experience required.
- Ability to work accurately, logically, and efficiently.
- Basic IT literacy is essential.
- Ability to follow instructions, guidance, and direction from others.
- Use existing procedures to solve standard problems.
Preferred Qualifications:
- Previous experience in a similar administrative role is a plus.
- Familiarity with document scanning and digital file management.
Administrator (Documents) employer: Stott and May
Contact Detail:
Stott and May Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator (Documents)
✨Tip Number 1
Familiarize yourself with document scanning software and digital file management systems. This will not only help you perform the job more efficiently but also show us that you're proactive and ready to hit the ground running.
✨Tip Number 2
Practice your organizational skills by creating a mock digital filing system at home. This will give you hands-on experience in managing files and demonstrate your ability to keep things orderly during the interview.
✨Tip Number 3
Brush up on your basic IT skills, especially related to file formats and storage solutions. Being comfortable with technology will make you stand out as a candidate who can adapt quickly to our systems.
✨Tip Number 4
Show us your attention to detail by preparing a checklist for scanning and digitizing documents. This will not only help you in the role but also impress us with your thoroughness during the application process.
We think you need these skills to ace Administrator (Documents)
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description. Understand the key responsibilities and requirements, especially the importance of accuracy and efficiency in digitizing personnel files.
Tailor Your CV: Highlight any relevant experience you have, even if it's not directly in HR. Emphasize your attention to detail, IT skills, and any previous administrative roles that showcase your ability to follow procedures and meet deadlines.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the job requirements. Mention your ability to work logically and efficiently, and provide examples of how you've successfully managed similar tasks in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Ensure there are no spelling or grammatical errors, as attention to detail is crucial for this position.
How to prepare for a job interview at Stott and May
✨Show Your Attention to Detail
Since the role requires digitizing personnel files, emphasize your ability to work accurately and efficiently. Prepare examples from your past experiences where attention to detail was crucial.
✨Demonstrate Basic IT Skills
Be ready to discuss your familiarity with document scanning and digital file management. If you have experience with specific software or tools, mention them to showcase your IT literacy.
✨Follow Instructions Carefully
The job involves following standardized procedures. During the interview, highlight instances where you successfully followed instructions or guidelines to achieve a goal.
✨Prepare for Routine Assignments
Since the role includes performing routine assignments, think about how you handle repetitive tasks. Share strategies you use to stay organized and meet deadlines effectively.
