At a Glance
- Tasks: Support top executives with scheduling, communication, and travel management in a fast-paced environment.
- Company: Dynamic company focused on risk sales and marketing with a collaborative culture.
- Benefits: Comprehensive healthcare, paid time off, education benefits, and family care support.
- Other info: Based in London Bridge with flexible working arrangements and excellent career growth opportunities.
- Why this job: Join a high-energy team and make a real impact while developing your professional skills.
- Qualifications: 5+ years supporting C-Level executives and proficiency in Google Workspace.
The predicted salary is between 50000 - 60000 £ per year.
The Executive Assistant (EA) will provide high-level support to the SVP Risk Sales & Marketing, the SVP Risk & Compliance, and the SVP & GM of Geopolitical Risk. The EA reports to the Lead EA and takes the lead in delivering proactive, fast‑paced support for the three SVPs in an open‑plan environment.
Core Responsibilities
- Diary & Meeting Management – Act as an enabler for each SVP, anticipating needs before they are articulated and ensuring the leadership team operates at peak efficiency. Constantly monitor each diary to eliminate conflicts and manage complex, multi‑timezone schedules. Build in buffer zones for travel, reading, and thinking; schedule pre‑meetings, prepare presentations and internal briefings; monitor and pull actionable items from inboxes and hold status updates, actions and “to do” reminders.
- Execution & Continuity – Execute all requests instantly, especially diary availability for senior stakeholders, and allocate meeting rooms at invitation time.
- Communication Support – Work with the SVPs’ direct reports, internal teams and external contacts. Draft emails with a professional yet friendly tone and phrase sensitive communications with confidence.
- Weekly Coordination – Meet weekly with each SVP to cover schedule, workload, reminders and future travel; meet weekly with the Lead EA to confirm deadlines and priorities. Use Google Chat for real‑time priority shifts and provide a weekly round‑up confirming travel, logistics and diary updates.
- Travel & Expense Management – Plan end‑to‑end travel itineraries, including visas, flights, trains, cars and accommodation. Anticipate disruptions, manage expense processing via Concur with meticulous accuracy, and ensure all spend aligns with company policy.
- General Business Support – Cover the Lead EA during absences; assist with yearly off‑site sales events; maintain accurate and up‑to‑date organ charts and distribution lists; handle sensitive and confidential information with a “C‑Suite” standard of output.
Desired Experience & Skills
- 5+ years supporting C‑Level executives in a global, fast‑paced environment.
- Comfortable managing multiple high‑profile diaries across several international timezones.
- Proficient with Google Workspace (Gmail, Drive, Calendar, Slides) and Concur.
- Strong time‑management, problem‑solving, and communication skills.
- Ability to respond instantly to requests, bring solutions, and maintain 100% discretion.
Location Based at the London Bridge office, minimum three days per week, in coordination with the Lead EA.
Benefits
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Medical, Dental and Vision Insurance
- Education Benefits
- Paid Maternity and Paternity Leave
- Family Care Benefits
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.
Reasonable Accommodation We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and interview process. Contact with a brief description of the assistance needed, using “Reasonable Accommodation” in the subject line.
Executive Assistant I in London employer: Storyful
As an Executive Assistant at our London Bridge office, you will thrive in a dynamic and supportive work culture that prioritises employee well-being and professional growth. With comprehensive healthcare plans, generous paid time off, and education benefits, we empower our team to excel while maintaining a healthy work-life balance. Join us to be part of a collaborative environment where your contributions are valued, and you can make a meaningful impact on the leadership team.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant I in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Tailor your responses to show how you align with their mission. We want to see that you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in managing complex schedules and supporting high-level executives, as this is key for the EA role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can keep you top of mind. And remember, apply through our website for the best chance at landing that dream job!
We think you need these skills to ace Executive Assistant I in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience supporting C-Level executives and managing complex diaries, as this will show us you understand the demands of the position.
Showcase Your Communication Skills:Since communication is key in this role, give examples of how you've effectively communicated with senior stakeholders in the past. Use a friendly yet professional tone in your written application to reflect the kind of communication we value at StudySmarter.
Be Detail-Oriented:We love candidates who pay attention to detail! Ensure your application is free from typos and errors. Mention any experience you have with meticulous tasks like travel planning or expense management to demonstrate your ability to handle sensitive information accurately.
Apply Through Our Website:Don’t forget to submit your application through our website! This helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Storyful
✨Know Your SVPs
Before the interview, do your homework on the three SVPs you'll be supporting. Understand their roles, priorities, and any recent news related to them or their departments. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master Diary Management
Since diary and meeting management is a core responsibility, be prepared to discuss your experience with managing complex schedules. Bring examples of how you've successfully navigated conflicting appointments and ensured smooth operations for executives in the past.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Be ready to demonstrate your ability to draft professional yet friendly emails. You might even be asked to write a sample email during the interview, so practice conveying sensitive information clearly and confidently.
✨Be Ready for Problem-Solving Scenarios
Expect situational questions that assess your problem-solving skills. Think of examples where you've had to respond instantly to requests or manage unexpected disruptions. Highlight your ability to stay calm under pressure and provide solutions quickly.
