At a Glance
- Tasks: Support the Finance team with document coordination and administrative tasks.
- Company: Join a leading financial organisation with a commitment to diversity and inclusion.
- Benefits: Enjoy comprehensive insurance, paid time off, and wellness support.
- Other info: Perfect for students seeking a balance between work and studies.
- Why this job: Gain valuable experience in finance while working part-time with flexible hours.
- Qualifications: 1-3 years in an admin role, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 20000 - 25000 £ per year.
We are seeking a highly organized and reliable Part‑Time Administrative Assistant to support our Finance team. This role focuses on document coordination and general administrative support within the department.
Key Responsibilities
- Collect mail and distribute to the appropriate Finance contacts.
- Assist with the review and transition of hard‑copy documentation to digital formats to support departmental digitization efforts.
- Coordinate the internal signing and external mailing of Acts of Acceptance monthly/quarterly.
- Process Certificates of Residence for CIS and Latin America.
- Raise purchase orders and applicable receipts on SAP for department supplier invoices.
- Print and collate documents for couriers/signatures.
- Manage ad‑hoc administrative tasks as assigned by the local Finance teams to ensure smooth department operations.
Qualifications
- Proven experience in an administrative or office support role, preferably within a finance or corporate environment (1‑3 years).
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel) and the Google Suite (Gmail, Drive, Sheets, Docs).
- SAP experience not required but a plus.
- Ability to handle confidential information professionally.
- Must be reliable and able to work independently with minimal supervision.
Schedule
Part‑time position. Normal working days: Tuesday through Thursday, 9:00AM to 3:00PM. Monthly, the candidate may need to work on the 1st and/or 2nd of the month for Act of Acceptance and Certificate of Residence processing and mailing.
Benefits
- Comprehensive Insurance Plans
- Paid Time Off
- Family Care Benefits
- Access to Dow Jones Products Subscription Discounts
- Employee Referral Program
- Employee Well‑being Support & Fitness Programs
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.
Reasonable Accommodation
We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance, please email beacouncil@dowjones.com.
Finance Admin Coordinator employer: Storyful
At Dow Jones, we pride ourselves on being an excellent employer, offering a supportive work culture that values reliability and independence. Our part-time Finance Admin Coordinator role not only provides competitive benefits such as comprehensive insurance plans and paid time off but also fosters employee growth through access to well-being support and professional development opportunities. Located in a dynamic environment, we encourage our team members to thrive while contributing to meaningful projects within the finance sector.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Admin Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their finance operations and think about how your skills can contribute. This will help you stand out as a candidate who’s genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your experience effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Finance Admin Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in administrative roles, especially in finance. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Finance Admin Coordinator role. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Show Off Your Tech Skills:Since we use Microsoft Office and Google Suite, make sure to mention your proficiency with these tools. If you have any experience with SAP, even if it's just a little, let us know – it could give you an edge!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Storyful
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Finance Admin Coordinator role. Familiarise yourself with document coordination and digitisation processes, as well as any relevant software like Microsoft Office and Google Suite. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as these are crucial for the job.
✨Communicate Clearly
Strong verbal and written communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about the team dynamics or specific projects, which can demonstrate your communication prowess and engagement.
✨Be Professional with Confidential Information
As you'll be handling sensitive information, it's important to convey your understanding of confidentiality during the interview. Share any relevant experiences where you've dealt with confidential data and explain how you ensured its security. This will reassure the interviewer that you can be trusted with sensitive tasks.
