At a Glance
- Tasks: Support top executives with diary management, communication, and travel planning in a fast-paced environment.
- Company: Join a leading global firm focused on risk sales and marketing.
- Benefits: Enjoy comprehensive healthcare, paid time off, and education benefits.
- Other info: Work in a dynamic London office with great career growth opportunities.
- Why this job: Be the backbone of executive operations and make a real impact on the business.
- Qualifications: 5+ years supporting C-Level executives and proficiency in Google Workspace.
The predicted salary is between 50000 - 60000 £ per year.
The Executive Assistant (EA) will provide high-level support to the SVP Risk Sales & Marketing, the SVP Risk & Compliance, and the SVP & GM of Geopolitical Risk. The EA reports to the Lead EA and takes the lead in delivering proactive, fast‑paced support for the three SVPs in an open‑plan environment.
Core Responsibilities
- Diary & Meeting Management – Act as an enabler for each SVP, anticipating needs before they are articulated and ensuring the leadership team operates at peak efficiency. Constantly monitor each diary to eliminate conflicts and manage complex, multi‑timezone schedules. Build in buffer zones for travel, reading, and thinking; schedule pre‑meetings, prepare presentations and internal briefings; monitor and pull actionable items from inboxes and hold status updates, actions and “to do” reminders.
- Execution & Continuity – Execute all requests instantly, especially diary availability for senior stakeholders, and allocate meeting rooms at invitation time.
- Communication Support – Work with the SVPs’ direct reports, internal teams and external contacts. Draft emails with a professional yet friendly tone and phrase sensitive communications with confidence.
- Weekly Coordination – Meet weekly with each SVP to cover schedule, workload, reminders and future travel; meet weekly with the Lead EA to confirm deadlines and priorities. Use Google Chat for real‑time priority shifts and provide a weekly round‑up confirming travel, logistics and diary updates.
- Travel & Expense Management – Plan end‑to‑end travel itineraries, including visas, flights, trains, cars and accommodation. Anticipate disruptions, manage expense processing via Concur with meticulous accuracy, and ensure all spend aligns with company policy.
- General Business Support – Cover the Lead EA during absences; assist with yearly off‑site sales events; maintain accurate and up‑to‑date organ charts and distribution lists; handle sensitive and confidential information with a “C‑Suite” standard of output.
Desired Experience & Skills
- 5+ years supporting C‑Level executives in a global, fast‑paced environment.
- Comfortable managing multiple high‑profile diaries across several international timezones.
- Proficient with Google Workspace (Gmail, Drive, Calendar, Slides) and Concur.
- Strong time‑management, problem‑solving, and communication skills.
- Ability to respond instantly to requests, bring solutions, and maintain 100% discretion.
Location
Based at the London Bridge office, minimum three days per week, in coordination with the Lead EA.
Benefits
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Medical, Dental and Vision Insurance
- Education Benefits
- Paid Maternity and Paternity Leave
- Family Care Benefits
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.
Reasonable Accommodation
We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and interview process. Contact talentresourceteam@dowjones.com with a brief description of the assistance needed, using “Reasonable Accommodation” in the subject line.
Executive Assistant I employer: Storyful
At our London Bridge office, we pride ourselves on being an exceptional employer that values proactive support and collaboration. With a strong focus on employee growth, we offer comprehensive healthcare plans, generous paid time off, and education benefits, all within a dynamic and open work culture that encourages innovation and teamwork. Join us to be part of a team that not only supports C-Level executives but also fosters your professional development in a fast-paced, global environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant I
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which is always a bonus!
✨Tip Number 2
Prepare for the interview by practising common questions and scenarios related to diary management and communication support. We recommend role-playing with a friend to boost your confidence and get feedback.
✨Tip Number 3
Showcase your skills! Bring examples of how you've managed complex schedules or handled sensitive communications in the past. This will help us see how you can bring value to the team right away.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Executive Assistant I
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience supporting C-Level executives and managing complex diaries, as this will show us you understand the demands of the position.
Showcase Your Communication Skills:Since communication is key in this role, give examples of how you've effectively communicated with various stakeholders in the past. Use a friendly yet professional tone in your written application to reflect the vibe we’re looking for.
Be Detail-Oriented:We love candidates who pay attention to detail! Make sure your application is free from typos and errors. This reflects your ability to manage sensitive information and maintain high standards, which is crucial for an EA.
Apply Through Our Website:To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to track your application and ensure it reaches the right people!
How to prepare for a job interview at Storyful
✨Master the Diary Management
Get familiar with diary management tools and techniques. During the interview, showcase your ability to anticipate scheduling conflicts and how you would handle complex, multi-timezone calendars for the SVPs.
✨Showcase Your Communication Skills
Prepare to demonstrate your communication style. Bring examples of emails or messages you've drafted in a professional yet friendly tone, and be ready to discuss how you handle sensitive communications with confidence.
✨Be Ready for Problem-Solving Scenarios
Expect situational questions that test your problem-solving skills. Think of specific instances where you had to respond instantly to requests or manage disruptions, and explain how you brought solutions effectively.
✨Know Your Tools Inside Out
Brush up on Google Workspace and Concur. Be prepared to discuss how you’ve used these tools in previous roles to manage travel itineraries and expenses accurately, as this will be crucial for the role.
