Facilities Coordinator in Glasgow

Location: Office based, 194 Bath St, Glasgow G2 4HG

Salary: Starting at £30,000 per annum depending on experience

Contract: Full Time, Permanent

About Us: At Storage Vault, we’re proud to be a Scottish-owned and operated business, providing high-quality storage solutions to students, individuals, families, and businesses across the country. We offer a wide range of premium storage units at competitive prices, with flexible terms, no long-term commitments, and no upfront fees. Our customers trust us to keep their belongings safe and secure, and that confidence is reflected in our outstanding 5-star rating on Trustpilot. We’re committed to delivering exceptional service, peace of mind, and storage solutions that work around our customers’ needs.

Job Role: We are now on the lookout for a Facilities Coordinator who will deliver effective, efficient and legally compliant maintenance plans while ensuring operational efficiency. You will coordinate maintenance activities, manage facility resources, and support the needs of our team and tenants. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple tasks simultaneously.

Key Responsibilities:

• Maintenance Coordination: Schedule, oversee, and ensure completion of routine maintenance tasks such as HVAC, electrical, plumbing, and safety systems. Coordinate with external contractors as needed.
• Work Orders: Manage and prioritise incoming work orders from staff and tenants, ensuring timely and efficient resolution of issues.
• Inspections and Compliance: Conduct regular inspections of facilities to ensure compliance with safety and cleanliness standards, reporting and addressing any deficiencies.
• Vendor Management: Establish and maintain relationships with third-party service providers, ensuring contracts are up-to-date and that vendors adhere to our company standards.
• Space Management: Assist in the coordination of workspace layouts, furniture installations, and moves. Track and manage workspace occupancy and inventory.
• Health and Safety: Support health and safety initiatives, ensuring that facilities comply with local and federal regulations. Maintain records related to safety audits, equipment inspections, and emergency drills.
• Budget Tracking: Monitor and track the facilities budget for repairs, maintenance, and operational supplies. Prepare purchase orders, track expenses, and manage invoicing.
• Sustainability Initiatives: Assist in implementing sustainability and energy-saving initiatives, including waste reduction, recycling programs, and energy efficiency projects.
• Administrative Support: Maintain facilities documentation, including maintenance schedules, inspection reports, and vendor agreements. Assist with the preparation of reports for senior management.
• Emergency Response: Act as a point of contact for facility-related emergencies, ensuring rapid response and coordination of emergency repairs and maintenance.

Knowledge, Skills & Experience:

• High school diploma or equivalent essential; a qualification in facilities management, business administration, or a related field would be advantageous.
• Minimum of 2 years’ experience in facilities coordination, property management, or a similar role.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook. Experience with facilities management software is desirable.
• Strong written and verbal communication skills, with the ability to build effective working relationships with colleagues, contractors, and tenants.
• Excellent problem-solving and troubleshooting skills, with a proactive approach to identifying and resolving maintenance or operational issues.
• Highly organised, with the ability to prioritise workloads, manage multiple tasks, and meet deadlines in a fast-paced environment.
• Strong attention to detail, ensuring facilities are maintained to a high standard and all processes are carried out accurately.
• Able to work independently while also contributing positively as part of a wider team.

If you feel you have the necessary skills and experience to be successful in this role, click on “APPLY” today, forwarding an up-to-date copy of your CV for consideration in the first instance. No Agencies Please.