At a Glance
- Tasks: Coordinate maintenance, manage resources, and ensure operational efficiency in our facilities.
- Company: Join Storage Vault, a trusted Scottish-owned business with a 5-star Trustpilot rating.
- Benefits: Starting salary of £30,000, full-time role, and opportunities for professional growth.
- Other info: Dynamic work environment with a focus on sustainability and team collaboration.
- Why this job: Make a real impact by ensuring our facilities are safe, efficient, and well-maintained.
- Qualifications: 2 years' experience in facilities coordination and strong communication skills required.
The predicted salary is between 30000 - 30000 £ per year.
Location: Office based, 194 Bath St, Glasgow G2 4HG
Salary: Starting at £30,000 per annum depending on experience
Contract: Full Time, Permanent
About Us
At Storage Vault, we're proud to be a Scottish-owned and operated business, providing high-quality storage solutions to students, individuals, families, and businesses across the country. We offer a wide range of premium storage units at competitive prices, with flexible terms, no long-term commitments, and no upfront fees. Our customers trust us to keep their belongings safe and secure, and that confidence is reflected in our outstanding 5-star rating on Trustpilot. We're committed to delivering exceptional service, peace of mind, and storage solutions that work around our customers' needs.
Job Role
We are now on the lookout for a Facilities Coordinator who will deliver effective, efficient and legally compliant maintenance plans while ensuring operational efficiency. You will coordinate maintenance activities, manage facility resources, and support the needs of our team and tenants. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple tasks simultaneously.
Key Responsibilities
- Maintenance Coordination: Schedule, oversee, and ensure completion of routine maintenance tasks such as HVAC, electrical, plumbing, and safety systems. Coordinate with external contractors as needed.
- Work Orders: Manage and prioritise incoming work orders from staff and tenants, ensuring timely and efficient resolution of issues.
- Inspections and Compliance: Conduct regular inspections of facilities to ensure compliance with safety and cleanliness standards, reporting and addressing any deficiencies.
- Vendor Management: Establish and maintain relationships with third-party service providers, ensuring contracts are up-to-date and that vendors adhere to our company standards.
- Space Management: Assist in the coordination of workspace layouts, furniture installations, and moves. Track and manage workspace occupancy and inventory.
- Health and Safety: Support health and safety initiatives, ensuring that facilities comply with local and federal regulations. Maintain records related to safety audits, equipment inspections, and emergency drills.
- Budget Tracking: Monitor and track the facilities budget for repairs, maintenance, and operational supplies. Prepare purchase orders, track expenses, and manage invoicing.
- Sustainability Initiatives: Assist in implementing sustainability and energy-saving initiatives, including waste reduction, recycling programs, and energy efficiency projects.
- Administrative Support: Maintain facilities documentation, including maintenance schedules, inspection reports, and vendor agreements. Assist with the preparation of reports for senior management.
- Emergency Response: Act as a point of contact for facility-related emergencies, ensuring rapid response and coordination of emergency repairs and maintenance.
Knowledge, Skills and Experience
- A qualification in facilities management, business administration, or a related field would be advantageous.
- Minimum of 2 years' experience in facilities coordination, property management, or a similar role.
- Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
- Experience with facilities management software is desirable.
- Strong written and verbal communication skills, with the ability to build effective working relationships with colleagues, contractors, and tenants.
- Excellent problem-solving and troubleshooting skills, with a proactive approach to identifying and resolving maintenance or operational issues.
- Highly organised, with the ability to prioritise workloads, manage multiple tasks, and meet deadlines in a fast-paced environment.
- Strong attention to detail, ensuring facilities are maintained to a high standard and all processes are carried out accurately.
- Able to work independently while also contributing positively as part of a wider team.
If you feel you have the necessary skills and experience to be successful in this role, click on “APPLY” today, forwarding an up-to-date copy of your CV for consideration in the first instance.
Facilities Coordinator employer: Storage Vault
At Storage Vault, we pride ourselves on being a supportive and dynamic employer, offering a collaborative work culture that values employee contributions and fosters professional growth. Located in the heart of Glasgow, our facilities coordinator role provides an opportunity to engage in meaningful work while enjoying competitive salaries and benefits, including flexible working arrangements and a commitment to sustainability initiatives. Join us in delivering exceptional service and making a positive impact in our community.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend local events or join online groups where you can meet people who might know about job openings. Remember, sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching Storage Vault and understanding their values. Think about how your skills in maintenance coordination and vendor management can contribute to their mission. Show them you’re not just another candidate, but someone who truly gets what they do!
✨Tip Number 3
Practice your problem-solving skills! Be ready to discuss specific examples of how you've tackled maintenance issues or improved operational efficiency in past roles. This will help you stand out as a detail-oriented candidate who can handle the demands of the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the Storage Vault team. So, get that CV polished and hit that 'APPLY' button!
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Coordinator role. Highlight relevant experience and skills that match the job description, like maintenance coordination and vendor management. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how your background makes you a great fit for Storage Vault. Keep it concise but engaging – we love a good story!
Show Off Your Organisational Skills:As a Facilities Coordinator, being organised is key. In your application, give examples of how you've successfully managed multiple tasks or projects in the past. We want to know how you keep everything running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Storage Vault!
How to prepare for a job interview at Storage Vault
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Facilities Coordinator. Brush up on maintenance coordination, vendor management, and health and safety regulations. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Experience
Prepare specific examples from your past work that demonstrate your problem-solving skills and ability to manage multiple tasks. Think about times when you successfully coordinated maintenance activities or improved operational efficiency. These stories will make you stand out!
✨Ask Smart Questions
Interviews are a two-way street! Prepare thoughtful questions about the company’s approach to sustainability initiatives or how they handle emergency responses. This shows that you’re not just looking for any job, but that you’re keen on contributing to their specific goals.
✨Be Organised and Professional
Arrive on time, dress appropriately, and bring copies of your CV and any relevant documents. Being organised reflects the qualities of a Facilities Coordinator. Plus, it sets a positive tone for the interview and demonstrates your attention to detail.
