Human Resources Coordinator in London

Stonehage Fleming is one of the world’s leading independently owned family offices. We advise on over $170Bn of assets on behalf of more than 250 families whom we serve from 20 offices in 14 jurisdictions. We help international families manage their wealth and protect their legacies for generations to come. The Group currently employs over 1000 people.

Overall Purpose

We are seeking an experienced and highly organised HR Coordinator to join our London HR team. This role plays a critical part in the effective delivery of HR operations across the UK population, ensuring accuracy, consistency, and compliance across the employee lifecycle. The successful candidate will demonstrate advanced proficiency in Microsoft Excel, strong HR systems capability, and exceptional attention to detail. They will act as a trusted operational partner to the HR team, supporting monthly payroll preparation, benefits administration, and HR reporting, while delivering a high standard of employee experience and service.

Core Responsibilities & Accountabilities

• Employee Lifecycle Management
  • Manage and process all HR administrative requirements across the full employee lifecycle, including offers, contracts, variations, and visa documentation.
  • Coordinate onboarding and offboarding processes, ensuring timely completion of all checks and systems updates.
  • Ensure all employee documentation is accurately prepared, issued, stored, and retained in accordance with GDPR.
• HR Systems, Data & Reporting
  • Maintain accurate and up-to-date employee records across HR systems, ensuring data integrity.
  • Produce routine and ad‑hoc HR reports including headcount, turnover, and absence.
  • Support HRIS improvements, system testing, and data audits.
• Payroll & Benefits Support
  • Support monthly payroll preparation, including data validation and contractual changes.
  • Administer employee benefits and liaise with benefits providers.
• Employee Relations & HR Support
  • Prepare documentation for ER processes and maintain accurate case records.
  • Respond to employee queries relating to HR policies, pay, and benefits.
• Projects, Compliance & Continuous Improvement
  • Support HR projects, audits, and policy updates.
  • Contribute to continuous improvement of HR processes and templates.
  • Ensure HR practices comply with UK employment legislation.

Qualifications and Experience

• Minimum of 2-4 years of relevant HR experience working in a similar role.
• Strong HR systems capability and advanced Excel skills.
• Good knowledge of employment legislation and HR procedures and policies.
• Proficient in Microsoft Office products, especially Excel.
• Ideally CIPD level 3, or working towards the qualification.

Competencies, Skills and Behaviours

• Exceptional attention to detail and accuracy.
• Highly organised, with strong time‑management skills.
• Professional communicator with a service‑focused approach.
• High levels of integrity, discretion, and professionalism.
• Proactive, solution focused with proven analytical and problem‑solving abilities.
• Team oriented with a flexible approach and a “can do” attitude.
• Ability to use initiative and work independently.

If you are a proactive professional with a passion for HR and a keen eye for detail, we encourage you to apply for this exciting opportunity.

No agencies please unless we have an existing relationship and have already requested your assistance with this role. Speculative CVs sent by agencies will not be considered.