Office Coordinator - part time 12 month FTC in Luton

This is a part‑time role, 15 hours a week over 5 days, on a 12‑month fixed‑term contract. As Office Coordinator, you will deliver an outstanding front‑of‑house service and provide a wide range of administrative support to the Luton Hub and the wider business. You will welcome visitors and employees with a warm, positive demeanour, handle safety registration and act as the first point of call for any Luton Hub related queries. You will also uphold an efficient reception area and utilise excellent administration skills to support the smooth operation of the Luton Hub and other office facilities.

Responsibilities

• Receiving and distribution of incoming post
• Overseeing the overall operation of the building, including general facilities, catering and refreshments, cleaning standards and stationery supplies
• Supporting hub facilities by answering user queries and replenishing stationery and refreshment supplies
• Fielding and responding to general website enquiries
• Administration and communication of tenancy changes to local councils
• Fulfilling a Fire Warden and First Aid role in line with legal requirements
• Other ad‑hoc administration duties as required

Qualifications

• You thrive in a busy and active environment and can multitask effectively
• You have proven experience working in a reception environment
• You are a people‑person and are passionate about providing excellent customer service
• You have proven experience in an administrative role and can prioritise a heavy and varied workload while working at pace
• You are proficient in letter writing and have exceptional attention to detail
• You love being part of a team and have great communication skills

About Stonegate Group

Stonegate Group is the UK\’s largest operator of pubs, bars, and late‑night venues, including Slug & Lettuce, Be At One, and Popworld, among many others. We are proud of our diverse portfolio and deeply committed to creating an inclusive culture that embraces individuality in all its forms – including neurodiversity. By fostering an environment where everyone feels welcome, valued, and supported, we reflect the vibrant communities we serve and empower our people to thrive.

At Stonegate, we believe that when you feel your best, you do your best. That\’s why we are committed to supporting the health, happiness, and overall wellbeing of every team member. From lifestyle perks and flexible support to mental health resources, our benefits are designed to help you thrive both in and out of work.

Benefits

• 25 days of annual leave, plus 8 bank holidays, with the option to purchase up to 5 additional days of leave each year
• Bonus scheme
• Access to discounted private medical insurance through Vitality
• Exclusive discounts on dental insurance
• Reward Card via the MiXR app, giving you and your friends 25% off food and drinks as well as VIP entry across our Managed Estate
• Life assurance which provides access to Help @ Hand
• Access to your pay early via Stream
• The Stonegate Xtra portal with access to a wide range of high‑street discounts and offers
• Discounted access to David Lloyd membership
• Award‑winning Learning & Development programmes to drive your career