Executive Assistant

Stone King is an ambitious and purpose-driven firm.

Our collaborative culture and core values are intertwined with our ethos of doing the right thing by our clients, communities, and our people.

Our passion for the sectors we work in and the purpose-driven work we do with our clients has resulted in SK being recognised as national leaders in our specialist fields across the country.

The opportunity

The Executive Assistant provides high-quality, proactive support to members of the Executive Board, enabling them to operate effectively and focus on delivering the firm’s strategic objectives.

This is a highly visible and trusted role, acting as a central coordination point for Executive Board activity.

The role requires strong organisational capability, sound judgement and discretion, alongside the ability to anticipate needs, manage competing priorities and ensure the smooth day-to-day operation of executive activity.

The role can be based in any of our six offices (Bath, Birmingham, Cambridge, Leeds, London, or Manchester) and hybrid working will be available.

Reasons to apply

To be part of an ambitious and collaborative national firm where our culture and values are at the heart of everything we do. We believe our people are our greatest asset and strive to create the best place to work.

Excellent benefits for our people , with a focus on wellbeing and development at the forefront.

• Hybrid working
• Stone King are proud to be signatories of the Mindful Business Charter as part of our commitment to mental health and wellbeing.

We want to support all of our people in achieving a healthy work/ life balance and would be happy to speak with prospective candidates about flexible working arrangements.

Key Responsibilities

• Executive Support
• Provide comprehensive, proactive Executive Assistant support to members of the Executive Board, ensuring their time and priorities are effectively managed.
• Manage complex and frequently changing diaries, optimising scheduling and resolving conflicts to maximise efficiency.
• Plan ahead to anticipate upcoming demands, deadlines and potential issues, ensuring priorities are coordinated.
• Coordinate internal and external meetings, including scheduling, logistics, agenda preparation and circulation of papers.
• Support meetings through accurate minute-taking, maintaining action logs and ensuring clear follow-up communication.
• Monitor and track actions arising from meetings, ensuring timely delivery by relevant stakeholders.
• Arrange travel, accommodation and itineraries, ensuring seamless logistics and value for money.
• Prepare, draft and review correspondence, presentations, reports and briefing papers to a high standard.
• Support the preparation and coordination of Board, Committee and leadership meeting documentation.
• Act as a key point of contact for Executive Board members, building effective relationships across the firm and with external stakeholders.
• Governance and Confidentiality
• Handle highly confidential and sensitive information with professionalism and discretion at all times.
• Maintain accurate records, filing systems and documentation in line with firm processes.
• Ensure documentation is prepared, stored and distributed in accordance with organisational policies and procedures.
• Uphold high standards of professionalism, integrity and confidentiality in all interactions and outputs.

Requirements

• Proven experience in an Executive Assistant, Executive PA or senior administrative role supporting senior leaders or board-level executives.
• Strong diary management skills with the ability to manage complex and competing priorities.
• Experience of coordinating meetings, including preparing agendas, papers and minutes.
• Experience managing travel, expenses and general executive administration.
• Excellent written communication skills, with the ability to produce high-quality documents and correspondence.
• Ability to manage multiple priorities simultaneously with strong attention to detail.
• Ability to work independently with a high degree of autonomy and initiative.
• Strong working knowledge of Microsoft 365 (Outlook, Word, Power Point, Teams).
• Understanding of administrative and governance processes within a professional services environment.
• Experience within a professional services or partnership environment.
• Experience supporting governance or regulatory processes.
• Experience supporting Board or Committee governance processes.
• Personal Attributes
• Builds strong, credible relationships with senior stakeholders, colleagues and external contacts.
• Highly organised with a proactive and forward-thinking approach.
• Uses sound judgement and demonstrates discretion when handling sensitive matters.
• Communicates clearly and professionally, adapting style to different audiences.
• Demonstrates resilience and adaptability in a fast-paced environment.
• Takes ownership and accountability, with a solutions-focused mindset.
• Confidence in influencing and constructively challenging where appropriate.
• Ability to anticipate needs and identify improvements to ways of working.
• Diversity, Equity, and Inclusion

Individual differences are embraced at Stone King, and we strive to create an environment in which people feel supported and able to be themselves.

We are committed to promoting an inclusive working environment that supports the growth and development for all.

• We are proud to be signatories of the
• Mindful Business Charter , the
• Race Fairness Commitment , and the
• Age Friendly Employer Pledge , and we are a

Disability Confident Employer .

Stone King LLP is committed to offering an interview to any job applicant that declares they have a disability and meets the minimum criteria for the role as defined by the job description and person specification.

A full copy of the person specification and job description can be provided by contacting our Recruitment team.

In some recruitment situations such as high-peak times, we might need to limit the overall numbers of interviews we offer.

This will include the number of interviews offered to disabled people who meet the minimum criteria.

When that happens, we’ll still aim to offer a proportionate number of interviews to disabled applicants.

We aim to make our recruitment process as inclusive as possible and will make reasonable adjustments where needed.

To discuss adjustments or request information in an alternative format, please contact our recruitment team at Recruitment@stoneking. co. uk or 01225 326770.

Stone King LLP is an equal opportunities employer.

We are committed to ensuring equality of opportunity by encouraging all our staff to achieve their full potential and guaranteeing that all employment decisions are taken without reference to irrelevant information or discriminatory practices.

• Profit Share Scheme
• Cycle to work scheme
• Private Medical Insurance
• Life assurance (4 x salary)
• 28 days holiday (in addition to statutory UK holidays)
• Additional day allocated for CSR activities per annum

Adverts normally close at midday on the closing date, however vacancies may close early if sufficient applications have been received.

Therefore we would encourage you to submit your application as soon as possible.

Stone King LLP is an equal opportunities employer.

We are committed to ensuring equality of opportunity by encouraging all our staff to achieve their full potential and guaranteeing that all employment decisions are taken without reference to irrelevant information or discriminatory practices.

Recruitment agencies – please do not send us unsolicited CVs. If you do so, we reserve the right to contact the candidate directly and your T&Cs will not apply.

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