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For Companies At a Glance
- Tasks: Support Academy operations, manage logistics, and coordinate player recruitment.
- Company: Stoke City Football Club, a respected name in English football.
- Benefits: Full-time role with training provided and flexible hours.
- Other info: Opportunity to work in a vibrant sports environment with career growth.
- Why this job: Join a dynamic team and make a difference in young athletes' lives.
- Qualifications: Experience in administration and strong communication skills required.
The predicted salary is between 28800 - 43200 £ per year.
Overview
Stoke City Football Club of the English Football League is looking for an Academy Administrator to support its Academy administrative operations at our Training Ground Facility at Clayton Wood in Trent Vale.
The successful applicant will assist in the management of all logistical and operational issues affecting Clayton Wood, bet365 Stadium or any other site utilised by the Academy as well as all processes in relation to requirements from the Premier League, Football League and Football Association. You will report directly into the Academy Manager and liaise closely with the Academy Operations Officer and Head of Academy Recruitment.
Main Responsibilities
- Overseeing all matters relating to the recruitment, registration and release of Academy players.
- Ensuring adherence to Club, Premier League, Football League and FA guidelines and protocols.
- Organising travel and accommodation arrangements for Academy players and staff.
- Providing specific support for Academy transport requirements.
- Performing compliance audits to confirm procedures are followed.
- Maintaining accurate and up to date player records and documentation.
- Assisting with the coordination of Academy events, fixtures and training schedules.
- Communicating effectively with players, parents, coaching staff and external stakeholders.
- Managing administrative tasks, including correspondence, filing and data entry.
Key Skills, Experiences and Qualifications
- Proficient in general office administration, including filing, data entry, correspondence and diary management.
- Ability to manage multiple tasks, prioritise workload effectively and meet deadlines.
- Meticulous in maintaining accurate records, ensuring compliance and handling documentation.
- Competent in using Microsoft Office and other relevant administrative software.
- Clear and concise written and verbal communication, with the ability to liaise professionally with players, parents, staff and external bodies.
- Understanding the importance of handling sensitive information appropriately.
- Ability to build rapport and work collaboratively with a diverse range of individuals.
The ideal candidate will have previous experience in football administration and Academy recruitment.
The position will be offered on a full time permanent basis with a degree of flexibility needed to cover evening and weekend work as required. All relevant training will be provided.
This organisation is committed to safeguarding and promoting the welfare of children and adults at risk and expects all staff and volunteers to share this commitment. Background checks and DBS checks at the appropriate level will be obtained prior to employment commencing.
Closing date for applications is Tuesday 30th September 2025.
Stoke City Football Club endorses the principle of Equality and will strive to ensure that everyone who wishes to be involved in the Club will be treated fairly and with respect, regardless of their age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion and belief, sex or sexual orientation.
By applying to us you are agreeing to share your Personal Data in accordance with our Recruitment Privacy Policy which can be found at www.stokecityfc.com/recruitment-privacy-policy/
The Club is committed to providing access and opportunities for all members of the community to take part in without threat of intimidation, victimisation, harassment, bullying and abuse. Any person associated with the Club can be assured of an environment in which their rights, dignity and individual worth are respected and in particular, that they are able to enjoy their engagement at the Club.
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Academy Administrator employer: Stoke City Football Club
Contact Detail:
Stoke City Football Club Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academy Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the football industry, especially those connected to Stoke City. Attend events, join relevant groups on social media, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for the interview by researching the club’s values and recent news. Show us that you’re not just passionate about football but also about Stoke City specifically. Tailor your answers to reflect how your skills align with the Academy's needs.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. This will help you articulate your thoughts clearly and boost your confidence. Remember, we want to see your personality shine through!
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Academy Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in football administration and Academy recruitment. We want to see how your skills align with the role, so don’t hold back on showcasing your strengths!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see why you’d be a great fit for the Academy Administrator role.
Show Your Passion: Let your enthusiasm for football and working with young players shine through in your application. We love candidates who are genuinely excited about contributing to our Academy and supporting its operations!
Check Your Details: Before hitting send, double-check your application for any typos or errors. We’re meticulous about details, and we want to see that you are too! Remember, you can apply directly through our website for a smooth process.
How to prepare for a job interview at Stoke City Football Club
✨Know Your Stuff
Make sure you’re familiar with Stoke City Football Club’s values and the specific responsibilities of the Academy Administrator role. Brush up on the guidelines from the Premier League, Football League, and FA, as they’ll likely come up in conversation.
✨Show Off Your Organisation Skills
Since this role involves a lot of administrative tasks, be ready to discuss your experience with managing multiple tasks and prioritising workloads. Bring examples of how you've successfully organised events or managed logistics in the past.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you’ve had to liaise with different stakeholders, like players, parents, or staff.
✨Demonstrate Your Passion for Football
Let your enthusiasm for football shine through! Share any relevant experiences you have in football administration or recruitment. Showing that you understand the culture and environment of an academy will set you apart from other candidates.